The Role
Manage and oversee the regional planned preventative maintenance (PPM) programme and statutory compliance across Western and Central Europe, using CAFM systems, coordinating suppliers, managing Capex repairs, asset records, new store openings, budgeting, and stakeholder liaison on maintenance, lease and H&S matters.
Summary Generated by Built In
Our Client is a leading international facilities-management provider serving a major multi-site retail operator and is seeking a Regional PPM Manager to oversee the
planned preventative maintenance programme and statutory compliance across multiple countries
in Western and Central Europe.
Regional PPM Manager
/Warsaw-based/
PL/2608/RPPM
Regional PPM Manager
/Warsaw-based/
PL/2608/RPPM
Responsibilities:
- Manage the annual PPM and expert-check programme for the retail estate across Western and Central European countries
- Use CAFM systems to schedule servicing visits, maintain records, and manage compliance documentation
- Ensure all statutory compliance requirements are met and maintain accurate record-keeping systems
- Review servicing documentation and raise remedial work orders for approval
- Plan and manage Capex repair works on all assets arising from PPM and expert checks
- Implement a spot-check programme to ensure servicing meets contract standards
- Maintain comprehensive asset lists and participate in new store opening processes
- Serve as the main point of contact for stores and operational teams on maintenance and compliance matters
- Coordinate scheduled and unscheduled repair works with the pre-contracted supplier base
- Liaise with landlords' representatives and internal teams on maintenance works, cost approvals, and lease compliance
- Interpret lease agreements and manage landlord disputes when necessary
- Create and maintain complex reports from multiple internal and external data sources
- Support FM repair budget creation and management
- Collaborate with Risk and H&S teams on insurance claims and compliance evidence gathering
- Strong CAFM system experience and MS Office proficiency; Oracle experience is desirable
- Fluent Polish and English, both written and spoken; German is an advantage
- Attention to detail combined with a solution-oriented, problem-solving approach
- Confidence in communicating with external partners and internal stakeholders at all levels
- Ambitious, strategic thinker with an agile mindset
- Driving licence, category B, desirable
- Willingness to travel across the region
- International scope across Western and Central Europe
- Autonomy in managing the regional PPM programme
- Opportunity to shape maintenance processes for a major international retail estate
- Collaboration with experienced FM and Risk teams
- Immediate start available
If you are interested in this opportunity, please apply by sending your updated CV via the "I'm Interested" button.
To get more details about the position and the project, please contact:
Kindly note that we reserve the right to get back in touch with selected candidates.
Scan the QR code to view the opportunity and apply:
Scan the QR code to view the opportunity and apply:
Skills Required
- Proven experience with CAFM systems
- Proficiency in MS Office
- Oracle experience
- Fluent Polish (written and spoken)
- Fluent English (written and spoken)
- German language skills
- Attention to detail and solution-oriented problem-solving approach
- Confidence communicating with external partners and internal stakeholders at all levels
- Ambitious, strategic thinker with an agile mindset
- Driving licence, category B
- Willingness to travel across the region
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The Company
What We Do
PropertyTalents is a European Built Environment Advisory firm providing recruitment solutions, executive search, team building, and career and organizational development services.
