[Philippines] Administrative Assistant to CE, FIN and HR

Company Description

Santen is a specialized life sciences company with a proud 130-year heritage focused exclusively on ophthalmology. As a Japan-originated, global company with our footprint in over 60 countries, we are dedicated to delivering innovative treatments and digital solutions for eye health and addressing vision-related social issues for people around the world. 

POSITION PURPOSE

• The CE Administrative Assistant is a project-based role to support cross functional activities and initiatives of Commercial Excellence, Finance and Human Resources.
• This position involves a blend of administrative duties and coordination of activities to ensure seamless execution of CE, Finance and HR clerical requirements.

Job Description

OCE Data Management:

1. Maintain accurate records of HCP and HCO, engagements, and other details in OCE and Salesforce.
2. Extract, clean, and analyze raw data from Salesforce to generate insights.
3. Upload and update OCE target based on prescribed timelines.
4. Assist end users on OCE data queries and concerns and resolve issues raised.

Finance Support

1. Monitor payables, update and accurate maintenance of payment vouchers monitoring file, including reconciliation of records to actual documents.
2. Preparation of various finance documents for e-signature or routing for wet signature
3. Printing and compiling of BIR related documents.
4. Other ad-hoc tasks as determined by the Finance Manager

Human Resource Support:

1. Provide support for on-site HR-related activities and processes to ensure smooth operations.
2. Coordinate with the central HR team and Finance to assist in payroll processes and ensure accuracy.
3. Address government and statutory-related requests and inquiries, ensuring timely and compliant responses.
4. Support ad-hoc HR requests and projects as needed.

Qualifications

Qualifications:

• Bachelor’s degree in business administration, marketing, or a related field.
• Minimum of 2 years of experience in an administrative or coordination role
• Strong organizational skills, process driven and good attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to work independently and as part of a team.

Key Competencies:

• Attention to Detail: Ensures accuracy and consistency in all aspects of work.
• Time Management: Efficiently manages time and prioritizes tasks to meet deadlines.
• Problem Solving: Identifies issues and develops effective solutions.
• Team Collaboration: Works well with others to achieve common goals.
• Adaptability: Quickly adapts to changes in a fast-paced environment.
• Excellent written and verbal communication skills, with good proficiency in English.

Additional Information

Grow your career at Santen

A career at Santen is an opportunity to make a difference. Through our long-term vision outlined in Santen 2030, we are committed to be a Social Innovator - addressing the social and economic needs of people with visual impairments. We have team members around the world using their diverse talents to unlock new modalities and drive innovations for patient outcomes, education and treatment. At Santen, we believe in empowering all our team members with flexible ways of working and a highly inclusive work environment.

The Santen Group is an Equal Opportunity Employer. We are committed to building diverse teams and ensuring a safe and inclusive physical and virtual workplace for every one of our team members. All employment decisions are based on business needs, role requirements and individual qualifications regardless of race, color, ethnicity, national origin/ancestry, religion, sexual orientation, gender, gender identity/ expression, age, disability, medical condition, marital status, veteran status, or any other characteristic protected by law.

If you require any kind of accommodation during our recruitment process, please let the recruiter from our team know.