Title: Personnel Coordinator
Reports to: Nursing Home Administrator
Effective Date: 11/2022 Review Date: NA
Position Summary:
WEEKDAYS - DAY SHIFT - SALARY NON -EXPEMPT
Responsible for providing facility level support for staff and department heads including but not limited to payroll, staff recruitment, staff selection, onboarding, benefit management, employee file maintenance, and termination. Provides basic support for corrective action and consults with Corporate Director – HR regarding complex employee relations, disciplinary or regulatory/legal issues.
Core Responsibilities:
Maintains a current position control for the facility.
Processes and forwards position request forms as per the approval process.
Posts vacant positions approved for hire to appropriate websites.
Screens applicants based on required and preferred qualifications, providing the department head with the most qualified applicants.
Complies at all times with EEO, FLSA laws and monitors department head compliance. Reports irregular practices to the NHA and Corporate Director – HR.
Participates in the selection process as requested by the department head.
Processes newly hired staff including completion of all required pre-employment screening.
Facilitates onboarding of new employees including documentation, initiating the file, orientation, etc.
Validates and processes payroll for all departments.
Maintains payroll records in compliance with applicable laws and standards.
Distributes paychecks and answers employee questions regarding payment of hours and benefit time.
Processes pay adjustments at the direction of the department head when discrepancies or errors are identified.
Interfaces with legal entities related to garnishments.
Provides employment documentation as requested by legal entities for the purposes of unemployment, worker’s compensation, employment and income verification, etc.
Maintains confidentiality of employee information including payroll, health records, corrective action, etc.
Interfaces with HRIS and payroll vendors to assure that systems are functioning optimally and all regulatory, legal, and financial reporting requirements are met.
Maintains employee records in compliance with licensing and regulatory standards at all times.
Monitors credentials and renewal dates for employees. Makes department heads aware when expirations are upcoming and assures that employees do not work without required credentials.
Provides support for department heads for corrective action process and assures that documentation of corrective action is maintained in the employee file.
Maintains knowledge of basic regulations relating to payroll and employment. Consults with Corporate Director-HR when guidance or expert knowledge is needed.
Facilitates review of all corrective actions involving suspension, final warning, and termination or licensing agency reporting with the Department Head, NHA, and Corporate Director – HR prior to issuance to employee.
Other duties as requested and assigned.
Minimum Qualifications:
High school diploma or GED required. Associates or Bachelor’s Degree in Business or related field preferred.
1 year experience in payroll management and/or HR support
1 year experience in ADP, UKG, ON SHIFT, Workforce Now
Skills Required
- High school diploma or GED
- Associate's or bachelor's degree in business or a related field
- At least 1 year of experience in payroll management and/or HR support
- At least 1 year of experience with ADP, UKG, OnShift, or Workforce Now
What We Do
The first privately owned Long-term Acute Care hospital in Michigan, located within McLaren Oakland Hospital. Mission: To provide quality, compassionate cost-effective care to the medically-complex patient to optimize their physical, emotional and spiritual well-being. Description What are long-term acute care hospitals? Long-term acute care hospitals (LTACHs) are facilities that specialize in the treatment of patients with serious medical conditions that require care on an ongoing basis but no longer require intensive care or extensive diagnostic procedures. These patients are typically discharged from the intensive care units and require more care than they can receive in a rehabilitation center, skilled nursing facility, or at home. Where are LTACHs located? LTACHs often are housed within the walls of an acute care hospital but function independently. LTACHs must be licensed independently and have their own governing body. LTACHs may also exist as a stand-alone facility. What are the benefits of LTACHs? Because LTACHs are able to focus their energy and resources at a limited number of specialized treatments with minimal overhead, they are able to provide more cost-effective care than if these same patients were kept in acute care facilities. What types of patients are seen in LTACHs? Under Medicare, the patient must need more than 25 days of hospitalization. The average length of stay of a person in an LTACH is approximately 30 days. The types of patients typically seen in LTACHs include those requiring: ■ Prolonged ventilator use or weaning ■ Ongoing dialysis for chronic renal failure ■ Intensive respiratory care ■ Multiple IV medications or transfusions ■ Complex wound care/care for burns
