RateHawk is part of Emerging Travel Group — a pioneering travel-tech company also known for its two other brands, ZenHotels and Roundtrip, spanning over 220 markets worldwide.
Our mission is to create, distribute, and operate the most convenient travel products. We constantly innovate and break the rules of the highly complex travel industry to make travel more widely available for individuals, more rewarding for professionals, and simpler for everyone.
As a Personal Assistant, you will play a pivotal role in coordinating schedules, organising meetings, and supporting the team with essential administrative tasks.
This is a full-time, remote position open to candidates residing in Europe.
Job Responsibilities:
- Managing the executive’s calendar and schedule;
- Organizing and coordinating meetings, calls, and events;
- Administering various departmental activities, including collecting materials related to the department’s scope of work and contributing to the preparation of consolidated information;
- Taking meeting notes and updating agendas and other documents used for event organization;
- Administering quarterly planning processes;
- Managing task trackers (Asana), communication channels (Slack), and the knowledge base (Confluence);
- Collecting and managing various types of data used by the department, including guidelines, project documentation, research materials, presentations, memos, post-mortems, etc.;
- Ensuring data standards within the department;
- Participating in projects related to the department’s activities.
Requirements
- Experience in executive administrative support and/or project management;
- Ability to manage calendars and coordinate schedules;
- Skills in organizing and coordinating meetings, calls, and events;
- Experience in planning business travel, including booking flights and hotels;
- Experience managing executive expenses and preparing expense reports;
- Skills in preparing presentations;
- English proficiency at Upper-Intermediate level (the interview will include a conversation in English);
- Proficient in Microsoft Excel and PowerPoint.
Benefits
- Flexible schedules and opportunity to work remotely.
- Ambitious and supportive team who love what they do, appreciate each other, and grow together.
- Internal programs for adaptation and training, development of soft skills, and leadership abilities.
- Partial compensation for participating in external training and conferences.
- Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world.
- Corporate prices on hotels and travel services.
- MyTime Day Off - an extra non-working day without loss of compensation.
Learn more about our data protection practices in our Privacy Policy: https://emergingtravel.notion.site/recruitment-privacy-notice.
Top Skills
What We Do
RateHawk.com is an innovative B2B online booking engine featuring hotels, air tickets, transfers, and car hire. It is designed to be the ultimate day to day booking tool for travel professionals.
We scan the globe for the best accommodation providers, hand-pick the strongest ones and pass on the best offers in the B2B hotel booking market. The rates and availability are taken from more than 180 global wholesalers, consolidators, OTAs and DMCs all brought together into one booking tool. In addition to these, we have over 67 000 properties contracted directly. This allows us to provide our clients located in over 190 source markets with more than 2 000 000 properties all over the world.
Combining innovative technologies and extensive professional experience, RateHawk provides travel industry players with the world’s most relevant, responsive and user-friendly hotel booking backend technology.
Customers are on the pedestal of our world — everything is built around their needs. All our decisions and considerations, whether commercial, technological or operational, should be driven by utmost care for our customers and agents.
We have teams specialising in supporting and developing our product, providing great customer service and developing our partner networks. We share common values and are hugely results driven. Our shareholder mentality, collaborative culture and worldwide presence constantly create new opportunities for our team of employees to continually learn and grow in their day to day work.
Our goal is to ensure that our customers and our partners are always offered the best prices for any type of accommodation and air tickets in any geography.
