The Role
Provides comprehensive administrative and coordination support to senior management, including complex calendar and travel management, meeting and event planning, stakeholder communication, expense processing, document preparation, minute taking, and onsite logistics. Requires professional fluency in German and English, strong Microsoft Office skills, discretion, adaptability, and experience supporting senior executives in a fast-paced international environment.
Summary Generated by Built In
We are looking for a Personal Assistant to provide comprehensive administrative, organisational and coordination support to up to four members of the senior management team. The role involves managing complex and frequently changing calendars, coordinating internal and external stakeholders, and ensuring the smooth delivery of meetings, travel, events and wider business activities.
The ideal candidate will be bilingual in German and English at C1 level, thrive on coordination and organisation, and be a self-starter. This position requires previous experience in an Executive Assistant, Personal Assistant or senior administrative role, ideally within an international organisation.
You must be a confident communicator, capable of dealing with people at all levels while maintaining confidentiality and professionalism at all times. Reliability and adaptability are vital for this role, together with the ability to work independently and respond flexibly to changing deadlines and priorities.
Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to our senior managers. Working as part of a vibrant, fast-paced global Business Infrastructure & Operations team, this is an opportunity to work within an interesting and dynamic organisation.
Key Responsibilities
- Proactively managing complex and frequently changing diaries across multiple time zones, resolving scheduling conflicts, assessing priorities and ensuring senior leaders’ time is used effectively
- Communicating with clients, scheduling calls, workshops, and arranging meeting agendas
- Arranging business travel, including flights, transportation and accommodation for members of the senior management team
- Compiling and filing business and travel expenses
- Meeting preparation including meeting room bookings
- Support onsite execution in Berlin, including meeting logistics, visitor coordination, and day-of operational needs
- Partner with office operations to ensure smooth execution during key events
- Planning and coordinating leadership events, team off-sites, industry panel dinners, client networking events and other internal and external stakeholder engagements, including venue and supplier coordination, attendee management, catering, contracts and on-the-day logistics
- Drafting correspondence on behalf of senior managers and supporting the timely follow-up of actions, approvals and outstanding items
- Collation, preparation of presentations, correspondence and proposals using Word, Excel and PowerPoint, including minute taking
- Supporting internal processes, projects and other business activities as required
- Providing support to the Business Infrastructure & Operations team as required.
Skills, Knowledge and Expertise
Required attributes:
- Professional fluency in written and spoken German and English, both at C1 level
- Experience supporting senior executives in fast-paced, high-meeting-volume environments
- Excellent interpersonal skills with ability to build relationships at all levels
- A proactive self-starter with a positive, can-do attitude and the confidence to use initiative
- Strong judgement and discretion when handling confidential and sensitive information
- Strong ability to communicate clearly and professionally with both internal colleagues and clients
- Excellent MS skills particularly Outlook (diary management), MS PowerPoint, Excel & Word
- Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment
- Passionate about teamwork but able to work independently, too
Desirable attributes:
- Experience supporting a Managing Director or other senior leaders in a fast-paced, matrixed organisation
- Proven experience working for a fast-growing international consultancy or professional services business
- Proven work experience managing complex meeting schedules across multiple time zones
- Experience coordinating complex business travel, leadership events, off-sites or external engagements
- Experience identifying and implementing improvements to administrative processes or ways of working
What we offer
Some of the benefits we include are:
- Employee Assistance Programme (EAP)
- Spendit Card
- BVG Job Ticket
- Bike Leasing
- Parental Support
At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.
The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.
To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
About
From its academic roots, Aurora Energy Research is a thriving, rapidly growing company, currently serving over 1000 of the world’s most influential energy sector participants, including utilities, investors, and governments. While we constantly strive to reach new markets and diversify our product portfolio, we are already active across the globe in Asia-Pacific, Latin America, Europe, South Africa and North America, working with leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software. We are a diverse team of experts with vast energy, financial, and consulting backgrounds, covering power, hydrogen, carbon, and fossil commodities. With this, we provide data-driven intelligence to fuel strategic decisions in the global energy transformation.
Skills Required
- Professional fluency in written and spoken German and English at C1 level
- Previous experience in an Executive Assistant, Personal Assistant, or senior administrative role
- Experience supporting senior executives in fast-paced, high-meeting-volume environments
- Excellent interpersonal and relationship-building skills
- Proactive, self-starting attitude with confidence to use initiative
- Strong judgment and discretion handling confidential and sensitive information
- Strong professional written and verbal communication skills
- Excellent Microsoft Outlook, PowerPoint, Excel, and Word skills
- Ability to multitask, manage varied workloads, and reprioritize in a fast-paced environment
- Ability to work effectively both independently and as part of a team
- Experience supporting a Managing Director or other senior leaders in a matrixed organization
- Experience in an international consultancy or professional services business
- Experience managing complex meeting schedules across multiple time zones
- Experience coordinating business travel, leadership events, off-sites, or external engagements
- Experience improving administrative processes or ways of working
Aurora Energy Research Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Aurora Energy Research and has not been reviewed or approved by Aurora Energy Research.
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Healthcare Strength — Healthcare in certain offices is described as comprehensive, including core medical coverage with vision and dental. Feedback suggests supportive health resources are accessible alongside standard coverage.
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Leave & Time Off Breadth — Time off is portrayed as generous in some locations, with standard PTO supplemented by additional company-wide holidays. Parental leave policies are also described as robust in certain markets.
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Wellbeing & Lifestyle Benefits — Wellbeing support is highlighted through a 24/7 assistance programme and locally tailored perk platforms. Feedback suggests these offerings complement core benefits and support everyday needs.
Aurora Energy Research Insights
What's It Like to Work at Aurora Energy Research?
Aurora Energy Research Culture & Values
Aurora Energy Research Career Growth & Development
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Aurora Energy Research Leadership & Management
Aurora Energy Research Company Growth, Stability & Outlook
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The Company
What We Do
From its academic roots, Aurora Energy Research has grown to become the largest dedicated power market analytics company in Europe, providing data-driven intelligence for strategic decisions in the global energy transformation. We are a diverse team of over 350 experts with vast energy, financial and consulting backgrounds, covering power, hydrogen, carbon and fossil commodities. We are active in Europe, APAC and the US, working with world-leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software.
