The Role
Provides executive support to an MD by managing calendars, communications, travel, meetings, documents, confidential information, office needs, priorities, and special projects. Coordinates with internal departments and external stakeholders, prepares correspondence and meeting materials, maintains records, conducts research, tracks action items, and supports efficient workload management in a fast-paced environment.
Summary Generated by Built In
ROLES AND RESPONSIBILITIES:
- Calendar Management:
- Schedule and coordinate appointments, meetings, and events for the MD.
- Manage and prioritize the MD's calendar to optimize their time.
- Communication Handling:
- Screen and manage incoming calls, emails, and correspondence.
- Draft and prepare emails, letters, reports, and other documents on behalf of the MD.
- Travel Arrangements:
- Coordinate travel plans, including flights, accommodations, and transportation.
- Prepare travel itineraries and ensure all arrangements are in place.
- Meeting Coordination:
- Organize and coordinate meetings, including preparing agendas and meeting materials.
- Attend meetings with the MD, take minutes, and follow up on action items.
- Information Management:
- Maintain and organize files, records, and documents.
- Conduct research and prepare briefs or summaries as needed.
- Confidentiality:
- Handle sensitive and confidential information with discretion and professionalism.
- Office Management:
- Oversee office supplies, equipment, and facilities.
- Liaise with other departments and external stakeholders.
- Prioritization and Time Management:
- Assist the MD in managing their workload and priorities effectively.
- Project Support:
- Provide support on special projects and initiatives as assigned by the MD.
Requirements
- 1 – 3 Years of Previous experience as an Personal Assistant or in a similar role.
- Communication Skills:
- Excellent written and verbal communication skills.
- Organizational Skills:
- Strong organizational and multitasking abilities.
- Confidentiality:
- Ability to handle sensitive information with discretion.
- Technology Proficiency:
- Proficient in MS Office Suite and other relevant software.
- Adaptability:
- Ability to adapt to changing priorities and work in a fast-paced environment.
- Problem-Solving Skills:
- Strong problem-solving and decision-making abilities.
- Professionalism:
- Professional demeanor and appearance.
- Initiative:
- Proactive approach and the ability to take initiative.
Skills Required
- 1–3 years of previous experience as a personal assistant or in a similar role
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- Ability to handle sensitive information with discretion
- Proficiency in MS Office Suite and other relevant software
- Ability to adapt to changing priorities and work in a fast-paced environment
- Strong problem-solving and decision-making abilities
- Professional demeanor and appearance
- Proactive approach and ability to take initiative
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The Company
What We Do
KS Bakers is a Hyderabad-based bakery established in 1999. The company produces and sells handcrafted cakes, breads, desserts, savoury snacks, and café favourites, serving customers across the city. It began as a neighbourhood bakery and has grown into a recognised brand focused on fresh baked goods, quality, taste, and sharing the joy of baking with local families and communities.
