The Role
Provide remote executive support including calendar and travel management, call/email screening, briefing prep, vendor and project deadline tracking, document preparation, CRM data entry, and ad hoc administrative tasks.
Summary Generated by Built In
About the Opportunity
North Texas Custom roofing is a fast-growing construction and project management firm serving clients across the Southern United States. We specialize in commercial build-outs, infrastructure coordination, and vendor contract execution—all driven by lean, agile operations and client-first delivery. As we scale, we’re seeking a highly organized, trustworthy, and proactive Personal Assistant to support executive leadership remotely, ensuring seamless day-to-day workflow, calendar management, and client communication.
Role & Responsibilities
- Manage and prioritize executive calendars across time zones, scheduling meetings, travel, and internal/external commitments with precision.
- Act as a gatekeeper—screen calls, filter emails, and prepare briefing notes for key stakeholders and high-priority clients.
- Coordinate travel logistics, expense reporting, and documentation for multi-state project sites and offsite meetings.
- Track project deadlines, follow-up on vendor deliveries, and maintain master task lists for senior leadership.
- Prepare presentations, draft professional correspondence, and format client-facing documents with brand consistency.
- Support ad hoc administrative tasks including contract tracking, file organization, and CRM data entry for client relations.
Skills & Qualifications
Must-Have
- Google Workspace
- Microsoft Office Suite
- Outlook Calendar Management
- Zoom / Teams Scheduling
- CRM Tools (e.g., Salesforce, HubSpot, Zoho)
- Document Formatting & Proofreading
- Travel Booking Systems (e.g., Concur, Expensify)
- Task Management Tools (e.g., Asana, Trello, ClickUp)
Preferred
- Experience in construction or project-based industries
- Familiarity with contract management or vendor coordination
- Basic understanding of project timelines or Gantt charts
Benefits & Culture Highlights
- 100% remote role with flexible hours — work from anywhere in the USA
- Opportunity to be a key operational partner to senior leadership in a growing firm
- Supportive, results-driven culture focused on efficiency, trust, and impact
Skills Required
- Proficiency with Google Workspace
- Proficiency with Microsoft Office Suite
- Outlook calendar management
- Scheduling via Zoom and Microsoft Teams
- Experience with CRM tools (Salesforce, HubSpot, Zoho)
- Document formatting and proofreading
- Experience with travel booking/expense systems (Concur, Expensify)
- Familiarity with task management tools (Asana, Trello, ClickUp)
- Highly organized, trustworthy, proactive administrative support
- Experience in construction or project-based industries
- Familiarity with contract management or vendor coordination
- Basic understanding of project timelines or Gantt charts
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The Company
