Job Summary:
We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the owner of a busy physical therapy clinic. This role involves managing day-to-day administrative tasks, streamlining operations, assisting with scheduling, and handling confidential information. The ideal candidate is a self-starter who thrives in a dynamic environment and is passionate about supporting healthcare excellence.
Key Responsibilities:
Administrative Support
- Manage and coordinate the owner’s calendar, appointments, and meetings
- Screen and prioritize emails, calls, and messages
- Draft, proofread, and manage correspondence, reports, and documents
- Organize digital and physical files
Clinic Operations Assistance
- Assist in scheduling staff meetings, trainings, and clinic events
- Help with inventory tracking and ordering of clinic supplies
- Liaise with vendors, contractors, and service providers
Personal Tasks
- Run errands
- Schedule personal appointments
Qualifications:
- Excellent organizational and time management skills
- Strong written and verbal communication
- Tech-savvy with experience using tools like Google Workspace, Microsoft Office, and scheduling software
- Social media and basic marketing knowledge is a plus
Attributes:
- Trustworthy and able to handle confidential information
- Flexible and adaptable to changing priorities
- Solution-oriented and resourceful
- Friendly, professional demeanor with excellent interpersonal skills
Skills Required
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Tech-savvy with experience using Google Workspace, Microsoft Office, and scheduling software
- Trustworthy and able to handle confidential information
- Flexible and adaptable to changing priorities
- Solution-oriented and resourceful
- Social media and basic marketing knowledge
What We Do
Body Harmony Physical Therapy is a boutique clinic based in New York City specializing in pelvic rehabilitation and general orthopedics. They provide personalized treatments, including manual therapy and posture correction, for both men and women. Their mission is to address the root causes of dysfunction to help patients unlock their body's full potential and improve lifelong wellness.
