Personal Assistant to the CEO
Location: Remote
Start preference: Only apply if you're ready to join immediately or within 30 days
Overlap Required: Minimum 6 hours with US time zones
Compensation: $1,000 – $4,000/month (based on experience and interview process)
About the role:
This is not a traditional PA role.
You will operate as a personal operator for the CEO, owning real-life logistics end-to-end, especially around travel, lifestyle, and high-priority personal matters.
A big part of your role will involve handling complex, non-standard situations, including international travel with a large dog (70kg), sourcing specialized services globally, and solving problems that don’t have clear instructions or obvious solutions.
If your default is to research and summarize - this role is not for you.
If your default is to act, push, and get things done no matter what - keep reading.
What you'll own:
Travel & Logistics
Plan and execute complex international travel end-to-end, including ensuring the CEO travels with his dog in-cabin whenever possible. Handle routing, documentation, and last-minute changes.
Dog Operations
Own everything related to the dog’s care and logistics — sourcing high-quality nutrition, coordinating specialized veterinary services, and ensuring seamless travel and well-being.
Vendor Sourcing & Negotiation
Find, contact, and negotiate with vendors globally. Push for complete information (pricing, timelines, logistics) and drive to a clear outcome.
Execution & Problem Solving
Handle ambiguous, time-sensitive tasks with minimal instruction. Move fast, follow up, and resolve issues end-to-end.
Information Management
Maintain a centralized system of key information, contacts, and preferences to keep everything organized and accessible.
How you work:
You don’t stop at “here are 3 options”
You push until there is a clear answer and next step
You call, message, follow up, escalate — not just email
You filter information — only what matters gets through
You think in outcomes: cost, feasibility, recommendation
5+ years supporting a founder/CEO or handling high-responsibility personal operations
Proven ability to operate in chaotic, fast-moving environments
Extremely resourceful — you find ways where others stop
Strong ownership mindset — you don’t wait, you act
High attention to detail — accuracy matters
Clear, concise communication — no unnecessary information
Comfortable handling sensitive and personal matters
Waiting for detailed instructions
Sending links without conclusions
Avoiding calls or direct outreach
Getting stuck when information is incomplete
Overloading with unnecessary details instead of simplifying
You’ve solved “impossible” problems before
You are persistent — you follow through until it’s done
You move fast and stay calm under pressure
You think like an owner, not an assistant
More than a typical assistant position
Real ownership and responsibility
Exposure to high-stakes, real-world execution
You’ll learn fast, be challenged daily, and operate in situations most people never experience.
If you’re the type of person who takes ownership, pushes through obstacles, and finds a way — we want to hear from you!
Skills Required
- 5+ years of experience as a Personal Assistant or Executive Assistant
- Strong written and verbal communication skills in English
- Experience managing travel logistics and coordinating with vendors
- Proficient with tools like Google Workspace, Slack, Notion
What We Do
We are envisioning a heaven on Earth, forging an oasis like no other. There is no one on earth like us.
