The Role
Provide comprehensive administrative and personal support to up to four senior management team members. Responsibilities include complex diary and meeting coordination, client communication, business travel arrangements, expense processing, meeting preparation, event and off-site organization, presentation and correspondence preparation, and minute taking. The role requires strong organization, communication, confidentiality, adaptability, multitasking, and proficiency with Microsoft Office tools in a fast-paced international environment.
Summary Generated by Built In
We are looking for a Personal Assistant to provide an extensive and complex range of administrative tasks in support of up to four of our senior management team members based in our Oxford, Berlin & Warsaw office. The ideal candidate will thrive on coordination, organisation and will be a self-starter. This position is open to both entry-level candidates and those with extensive administrative experience.
You must have excellent organisational skills, be a confident communicator, capable of dealing with people at all levels and always maintain confidentiality and professionalism. Reliability and adaptability are vital for this role, together with the ability to work to independently and be flexible to changing deadlines and priorities.
Ultimately, you will contribute to the efficiency of our business by providing personalised and timely support to our senior managers. Working as part of a vibrant, fast-paced global Business Infrastructure & Operations team, this is a chance to gain experience within an interesting and dynamic organisation, where individuals thrive on change.
Contract Type: Fixed-Term (Maternity Leave Cover)
Duration: 18 months
Key Responsibilities
- Organising and managing a complex schedule of meeting and diary requirements, both internally and externally for members of the senior management team
- Communicating with clients, scheduling calls, workshops, and arranging meeting agendas
- Arranging business travel, including flights, transportation, accommodation and restaurants for senior management members
- Compiling and filing business and travel expenses
- Meeting preparation including meeting room bookings
- Organising internal events and off-sites for various teams
- Collation, preparation of presentations, correspondence and proposals using Word, Excel and PowerPoint, including minute taking
- Providing support to the Business Infrastructure & Operations team as required
What we are looking for
Required attributes:
- Ability to speak and write in English (C1)
- Excellent interpersonal skills with ability to build relationships at all levels
- A self-starter, with a positive, can-do attitude, able to juggle a variety of tasks at once
- Passionate about teamwork but able to work independently, too
- Attention to detail, excellent coordination, time management and organisational skills.
- Strong ability to communicate clearly and professionally with both internal colleagues and clients
- Excellent MS skills particularly Outlook (diary management), MS PowerPoint, Excel & Word
- Ability to use initiative, forward thinking, with a willingness to proactively take on new tasks
- Adept at managing a varied workload with the ability to multi-task and re-prioritise in a fast-paced and demanding environment
Desirable attributes:
- Work experience as a Personal Assistant or within a higher-level administrative position
- Proven experience working for a fast-growing international consultancy or professional services business
- Proven work experience managing complex meeting schedules across multiple time zones
What we offer
Some of the benefits we include are:
- Meal Cards
- Private Medical Insurance
- Employee Assistance Programme (EAP)
- Holiday Entitlement
- Hybrid Working
At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.
The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.
To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
About
From its academic roots, Aurora Energy Research is a thriving, rapidly growing company, currently serving over 1000 of the world’s most influential energy sector participants, including utilities, investors, and governments. While we constantly strive to reach new markets and diversify our product portfolio, we are already active across the globe in Asia-Pacific, Latin America, Europe, South Africa and North America, working with leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software. We are a diverse team of experts with vast energy, financial, and consulting backgrounds, covering power, hydrogen, carbon, and fossil commodities. With this, we provide data-driven intelligence to fuel strategic decisions in the global energy transformation.
Skills Required
- Ability to speak and write English at C1 level
- Excellent interpersonal skills and ability to build relationships at all levels
- Self-starter with a positive, can-do attitude
- Ability to work independently and as part of a team
- Strong attention to detail, coordination, time management, and organizational skills
- Clear and professional communication with internal colleagues and clients
- Proficiency with Microsoft Outlook, PowerPoint, Excel, and Word
- Ability to use initiative and proactively take on new tasks
- Ability to manage varied workloads, multitask, and reprioritize in a fast-paced environment
- Previous experience as a Personal Assistant or in a higher-level administrative position
- Experience working for an international consultancy or professional services business
- Experience managing complex meeting schedules across multiple time zones
Aurora Energy Research Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Aurora Energy Research and has not been reviewed or approved by Aurora Energy Research.
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Healthcare Strength — Healthcare in certain offices is described as comprehensive, including core medical coverage with vision and dental. Feedback suggests supportive health resources are accessible alongside standard coverage.
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Leave & Time Off Breadth — Time off is portrayed as generous in some locations, with standard PTO supplemented by additional company-wide holidays. Parental leave policies are also described as robust in certain markets.
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Wellbeing & Lifestyle Benefits — Wellbeing support is highlighted through a 24/7 assistance programme and locally tailored perk platforms. Feedback suggests these offerings complement core benefits and support everyday needs.
Aurora Energy Research Insights
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Aurora Energy Research Culture & Values
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Aurora Energy Research Leadership & Management
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The Company
What We Do
From its academic roots, Aurora Energy Research has grown to become the largest dedicated power market analytics company in Europe, providing data-driven intelligence for strategic decisions in the global energy transformation. We are a diverse team of over 350 experts with vast energy, financial and consulting backgrounds, covering power, hydrogen, carbon and fossil commodities. We are active in Europe, APAC and the US, working with world-leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software.
