Our client is seeking an experienced, resourceful, and highly adaptable Personal Assistant to join a growing PA team supporting a fast-paced global lifestyle. This role is ideal for someone who thrives in dynamic environments, enjoys extensive international travel, and can anticipate needs before they arise.
The principal maintains a demanding and constantly moving schedule with no fixed home base, requiring a candidate who is exceptionally organized, proactive, and able to operate calmly under pressure. The ideal candidate has a resourceful mentality, is comfortable with direct communication styles, and can seamlessly manage logistics, travel, and day-to-day support at the highest level.
Responsibilities
- Provide high-level personal and administrative support to the principal daily
- Coordinate complex domestic and international travel arrangements, including private aviation, hotels, ground transportation, visas, and itineraries
- Ensure seamless travel experiences by proactively managing check-ins, accommodations, reservations, and schedule changes
- Handle day-to-day requests including dining, shopping, appointments, and lifestyle coordination
- Anticipate the principal’s needs and resolve issues quickly and discreetly while traveling
- Maintain constant communication and availability while on rotation
- Coordinate with security, management, vendors, hospitality teams, and external partners as needed
- Manage calendars, schedules, and last-minute logistical changes efficiently
- Assist in creating structure and continuity within the growing PA team
- Support operations in fast-moving and unpredictable environments with professionalism and composure
Qualifications
- Prior experience as a Personal Assistant, Executive Assistant, Traveling Assistant, or similar high-level support role
- Strong experience coordinating complex international travel and luxury logistics
- Ability to thrive in a constantly changing, travel-heavy environment without a fixed base location
- Exceptionally organized, proactive, and solutions-oriented
- Calm under pressure with excellent problem-solving abilities
- Comfortable working flexible hours across multiple time zones
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What We Do
The Calendar Group is a full-service staffing firm established in 2002, specializing in recruiting experienced support staff for high net worth individuals, family offices, busy executives, and their companies. They provide staffing solutions for both home and office environments.
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