The Travel Division is a high-end, luxury Travel Agency, working alongside our sister company Air Charter Service, to ensure that their charter customers have exclusive access to a range of ancillary products, including Luxury Hotels, Premium Cabin Flights, and top-of-the-range Villas & Yachts.
We are looking for an Personal Assistant and Team Coordinator to join our Travel Division team in London, to provide support in planning, scheduling, reporting, and organization of a growing global business.
Job DescriptionAs a trusted assistant to the Global CEO, you will provide visibility on reports, ensure tasks are well-managed, and help maintain oversight across the overall business, in the various locations we trade in.
Duties will include but are not limited to:
- Provide direct support to the Global CEO and, where required, the wider team.
- Managing diary, schedules, emails, travel, and expenses for the Global CEO.
- Handling confidential info with absolute discretion.
- Coordinate meetings, prepare agendas, capture minutes/actions, and follow up to ensure completion.
- Take ownership of departmental reporting: trackers, business updates, customer lists, sales figures.
- Ensuring incoming reports and requests are actioned in a timely manner.
- Support growth initiatives, including (but not limited to) technology upgrades, marketing projects, global recruitment.
- Act as a liaison point between stakeholders in a variety of fields, ensuring clear communication and expectations management.
- Build strong relationships across all of the associated teams within the Travel Division, acting as a trusted point of contact for Travel Division related matters for the wider business.
- Take ownership for onboarding schedules for new global team members.
- Involvement in event organization, both in the UK and remote assistance for our international teams.
- Assisting with agendas for cross-office summits and meetings.
- A strong work ethic, reliable personality, energetic demeanour & very positive “can-do” attitude.
- Exceptional organisational skills with meticulous attention to detail.
- Strong written and verbal communication skills, and confidence in building relationships with a wide range of people.
- An inquisitive nature with the confidence to ask probing questions and challenge assumptions constructively.
- A collaborative, proactive, and flexible approach to teamwork.
- Proficiency in Microsoft Office suite and collaboration tools, in particular Excel (which is a must), but also Word, PowerPoint, Copilot is an advantage.
- Ability to collate, analyse and present information in a structured and actionable way.
- Confidence in building relationships with a wide range of people.
- £35,000 per annum
- 22 days holiday - increasing to 25 days after 1 years service & with length of service
- Free breakfast & Lunches in our onsite canteen "The Hangar"
- Free onsite gym and classes
- Private healthcare and pension
- Cycle to work scheme
- Continued professional development
- 2x charitable giving back days per year
Skills Required
- Strong work ethic, reliable and energetic demeanour with a positive can-do attitude.
- Exceptional organisational skills with meticulous attention to detail.
- Strong written and verbal communication skills and confidence building relationships with varied stakeholders.
- Ability to handle confidential information with absolute discretion.
- Proficiency in Microsoft Office suite, in particular Excel (must).
- Proficiency in Word and PowerPoint and collaboration tools.
- Experience collating, analysing and presenting information in structured, actionable formats.
- Collaborative, proactive and flexible approach to teamwork; inquisitive and able to ask probing questions constructively.
- Familiarity with Copilot (advantage).
What We Do
The Mountfitchet Group is a global aviation, travel, and logistics services organization operating from 47 offices across 6 continents. The company focuses on providing comprehensive services in these sectors through both organic growth and acquisition, employing over 800 professionals with annual revenues of approximately $1.12 billion.
