The Role
Provide high-trust administrative and lifestyle support to a high-net-worth household in Campbell River, BC. Manage complex, multi–time-zone calendars, coordinate travel and property readiness, liaise with household staff and vendors, handle communications, errands, expenses and urgent issues, maintain strict confidentiality, and be ready to travel on short notice (~20%).
Summary Generated by Built In
Summary
We are seeking a professional, mature, intuitive and organized Personal Assistant to support a high-net-worth private household with a dynamic, travel-intensive lifestyle. This versatile role is based in Campbell River, British Columbia, and involves everything from coordinating day-to-day tasks to organizing travel and leisure pursuits to providing options for improving tasks of daily life. The ideal candidate is adaptable, personable, with strong communication skills who thrives in a fast-paced environment, can pivot quickly when things change, shows initiative and can ‘read the room.’ This person will bring poise, an exceptional level of personal standards and professionalism, and seasoned judgment.
This role is best suited to an experienced, emotionally intelligent professional who has a natural ability to anticipate needs and exceed expectations with minimal direction. It is a highly versatile role where the Personal Assistant will work closely with this household, overseeing everything from travel and scheduling to urgent day-to-day tasks. You’ll be trusted to make quick decisions, solve complex problems, and keep their activities running effectively.
Key Responsibilities
- Manage a dynamic calendar often accommodating multiple time-zones.
- Coordinate with various internal teams to create extraordinary itineraries and experiences for the Chairman and his guests.
- Source and book events or activities as requested.
- Ensure properties are prepared and appropriately provisioned before arrival. Coordinate with household staff, various teams, and service vendors to ensure environments are flawless upon arrival.
- Act as the single point of contact and accountability when “something happens”: be able to reschedule or redirect for missed flights, coordinate for medical mishaps, help source or retrieve lost luggage. Be able to resolve issues quickly and quietly.
- Handle communications, reservations, gifts, errands, and bespoke requests as needed.
- Track expenses, reconcile receipts, and source cost-saving alternatives without compromising quality.
- Liaise with internal executives, administrative support, family, friends, service partners, and other teams as needed.
- Maintain strict confidentiality and privacy.
- Ensure quality assurance across all experiences, applying attention to detail and a proactive mindset.
- Maintain readiness to travel or pivot plans as needed.
Experience & Qualifications
- 5+ years in high-profile C-suite support, luxury hospitality, family office, or experience as a personal assistant with ultra/high-net-worth individuals.
- Passport ready; able to travel locally or internationally on short notice and reachable as needed.
- Have stellar judgment, sound discretion, and a drive for service excellence.
- Possess a Quality Assurance Mindset – naturally detail-oriented with high standards for service and presentation.
- Valid, clean Canadian driver’s licence; be comfortable driving everything from pickups to prestige vehicles.
- Exceptional Communication Skills – be able to communicate clearly, tactfully and professionally both written and verbal, with the ability to interact diplomatically with high-level individuals and service providers.
- Discretion & Integrity – trustworthy with confidential information and committed to protecting privacy.
- Emotional Intelligence – strong ability to read people, non-verbal cues and moods, adapt tone, and respond intuitively in high-pressure or sensitive situations.
- Attention to Detail & Quality Assurance – committed to excellence in every aspect of service, ensuring the highest of standards.
- Proactive & Resourceful – anticipates needs, solve problems independently, and navigates challenges calmly and effectively.
- Tech-Savvy & Organized – proficient with scheduling tools, mobile devices, and communication platforms.
- Mature & Grounded – ideally with significant life or professional experience, capable of bringing calm and clarity to high-pressure situations.
- Advanced level of proficiency with MS Office Suite and MS Project.
General Conditions & Benefits
- Permanent, full-time, in-person position.
- Salary range: Commensurate with experience
- Travel represents ±20% of total time.
- Valid driver’s licence required.
- Must have legal authorization to work in Canada.
- Location: Cambell River, British Columbia.
- Competitive salary based on experience and qualifications.
- Benefits provided.
- Long-term job opportunity.
How to Apply
Qualified professional Personal Assistants who thrive in high-trust, high-discretion environments are encouraged to apply.
Please submit your resume to: [email protected], or apply directly online.
We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
Skills Required
- 5+ years in high-profile C-suite support, luxury hospitality, family office, or as a personal assistant to high-net-worth individuals
- Passport ready; able to travel locally or internationally on short notice
- Valid, clean Canadian driver's licence and comfortable driving pickups to prestige vehicles
- Must have legal authorization to work in Canada
- Advanced level proficiency with MS Office Suite and MS Project
- Exceptional written and verbal communication skills and diplomatic interaction with high-level individuals
- Discretion, integrity, and ability to protect confidential information
- High emotional intelligence; ability to read non-verbal cues and adapt in sensitive situations
- Attention to detail with a Quality Assurance mindset and high service standards
- Proactive, resourceful, and able to solve problems independently
- Tech-savvy and organized; proficiency with scheduling tools, mobile devices, and communication platforms
- Mature, grounded presence and seasoned judgment in high-pressure environments
- Experience tracking expenses, reconciling receipts, and sourcing cost-saving alternatives
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The Company
What We Do
Elite Domo is a leading North American niche headhunting and staffing agency that specializes in the search and placement of experienced private estate and private service professionals. The firm provides expert recruitment for high-end roles, including gardeners, nannies, personal assistants, family office staff, domestic couples, and private security, ensuring a high standard of service for elite households.
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