People & Recruiting Coordinator

Arch is a Series B financial technology company that automates the management of private investments, improving access, understanding, and the human experience of investing across asset classes. 

Private investments such as venture capital, hedge funds, and private equity, make up roughly 25% of the investment universe. Traditionally, investors, advisors, banks, families, and managers track hundreds of investments in complicated spreadsheets, file folders, and busy inboxes. Not only is this tedious and time-consuming, but it is rife with opportunity for manual data entry errors, inconsistent reporting, and lost information. Enter, Arch.

Arch delivers standardized data, documents, and insights in a single platform, avoiding the need to chase information across dozens or hundreds of ‘portals’. Our purpose is to save investors’ time while empowering them to make more informed investment decisions, leading to better financial outcomes. 

We are a fast-growing, dynamic team of 120+, serving over 400 clients, including several of America’s largest banks, families, and financial institutions. We’ve over doubled the size of the company every year since inception and we are looking to hire in all departments as we scale.

People & Recruiting Coordinator
We’re looking for a highly organized, detail-oriented operations partner to support our People team, Recruiting team, and company leaders. This is a role for someone who loves creating smooth workflows, elevating experiences, and keeping fast-moving teams running efficiently. You’ll coordinate candidate processes, support onboarding and employee experience, and provide operational support to leadership. If you thrive in environments where no two days look the same and where your organization skills shine, this role is for you.

What You’ll Do

50–65% Recruiting Operations

• Support recruiting team events, candidate coordination, and overall candidate experience

  • Career fair registration, travel, setup, and logistics

  • Candidate scheduling, travel coordination, communication, and support

  • Running “Superdays” and ensuring an elevated onsite candidate experience

• Support top-of-funnel recruiting activities, as needed

  • Resume review, sourcing research, and first-round phone screens

• Manage employer brand pages and external job board relationships

• Become an internal expert on Ashby

  • Maintain dashboards, reports, and system hygiene

• Assist with special projects to improve recruiting operations, tools, and processes

20–25% People Operations

• Partner with People Ops to ensure smooth candidate to employee transitions

• Support onboarding coordination and first-day readiness

• Assist Workplace Manager with team events, onsite experiences, culture moments and occasional office coverage

• Manage team swag, gifts, and special experiential touches

• Manage People Ops vendor relationships

  • Help test and implement new tools that streamline operations

15–20% Executive Operations

• Support company leaders with organization, logistics, and administrative tasks

  • Scheduling, calendar management, and meeting agenda prep

  • Conference room flow and light travel coordination

• Maintain and organize Notion hubs and Google Drive structures

• Support logistics for team offsites, planning days, and company All Hands

• Assist in maintaining company-wide operating cadences and workflows
  

What We're Looking For:

• 1–2 years of experience in recruiting coordination, people operations, administrative support, or similar logistics-heavy role

• Strong organization and follow-through across multiple priorities

• Experience with calendar management

• Clear, polished written and verbal communication skills

• Reliable eye for detail and accuracy

• Comfort coordinating schedules, events, or operational workflows

• Ability to take ownership and move tasks forward independently

• Familiarity with Google Suite and Slack

Bonus Points if You Have:

• 2–3 years of experience in Recruiting Ops, People Ops, HR, internal operations, or executive assistance

• Experience supporting candidate logistics, interview days, or events

• Comfort using an Applicant Tracking System (Ashby a plus)

• Experience building or improving internal processes

• Exposure to onboarding or employee experience work

• Experience supporting leaders with scheduling or operational tasks

• Ability to pick up new tools quickly and become a go-to resource

• Familiarity with Notion or other documentation systems

• Startup experience or comfort in dynamic, fast-paced environments

All of our full-time roles are based onsite at our New York City office, where our team thrives on in-person collaboration and dynamic teamwork. Being onsite daily enables us to build strong connections, collaborate effectively to solve challenges, and foster an engaging environment focused on shipping product and delivering exceptional service to our clients.

We encourage applicants currently located in or willing to relocate to the NYC area to join us in this exciting, hands-on workspace.

• Strong Team - You’ll be backed by a strong team that consistently exceeds client expectations and ships new products quickly.

• Your work is high impact - Being part of a small team means you have real responsibility and impact from day one. You'll be involved in discussions that drive the growth and direction of our platform from the very beginning.

• Product Market Fit - We have strong product market fit, exceptionally low churn, and have grown mostly organically through word of mouth.  

• Team community and camaraderie - We have enormous trust in each other and always do what we can do to support one another. We're always ready to step in to help.

• Great office - we’ve invested in a great space for the Arch team to come together, at 18th and Park in Manhattan (the old Buzzfeed / NYT headquarters).

• Lunch is on Us - Grab lunch on us while you’re in the office and take a break to laugh, brainstorm, or just hang out with your teammates over a meal.