People Operations Manager

Job Title: People Operations Manager
Employment Status: Full-time 
Location: Vienna, Austria
Compensation: €50,000 - €62,000
*compensation may be negotiated based on experience level

Job Summary:

We're looking for a proactive and organized individual with experience in Recruitment, HR, and office management. Key responsibilities include overseeing HR activities for our offices in Austria, assisting with payroll, office space, and recruitment. Proficiency in English and German, along with familiarity with Austrian employment laws, is essential.

We offer a competitive salary, stock options, and the opportunity to work in a dynamic startup environment in the healthcare software industry. This hybrid role requires at least three days per week on-site in Vienna. If you're reliable, detail-oriented, and ready to contribute to a global team, you could be a part of our mission to create safe and reliable medical software!

Ideally you will be currently located in Vienna or able to relocate quickly. Unfortunately, we are unable to support non-EU citizens for the position at this time.  

About You:

• At least 3 years experience in HR and office management, preferably in Austria
• At least 2 years experience in recruitment; technology or engineering recruitment experience preferred
• Basic familiarity with employment laws and regulations in Austria 
• Attention to detail and accuracy in handling administrative and financial tasks
• Excellent written and verbal communication skills in English
• Sufficient German skills, e.g. to fill out employment agreement templates
• Proficiency in using office software and HR systems
• Bachelor's degree in Business Administration, Human Resources, Science, Technology, Engineering, or Medicine (STEM), or other relevant field, is a plus
• Strong interpersonal, organizational, and strategic skills
• Reliable and trustworthy with sensitive and confidential information
• Happy to work in a fast-paced startup environment
• Legal to work in Austria without employer-sponsorship

About the Role:

• HR tasks: Manage HR for Austria as well as European contractors, communicating internally and externally.
• Recruiting: Actively search for qualified candidates for R&D (Austria). Work with external recruiter agencies as applicable. Assist in the interview process by screening candidates, scheduling and coordinating interviews, and providing administrative support. Coordinate and facilitate the entire recruitment process, from initial contact to offer negotiation and onboarding. Promote Ketryx as an attractive workplace.
• Legal Compliance: Ensure that the organization complies with all relevant employment laws and regulations, including health and safety regulations. Communicate with external lawyers and accountants as necessary.
• Employment Agreements and Contracts: Prepare employment agreements and other contracts using existing templates, ensuring accuracy and adherence to legal requirements.
• Payroll: Assist with payroll processing, ensuring accurate and timely payment to employees in compliance with local regulations.
• PTO Status Management: Track and manage employee paid time off (PTO) requests, maintaining accurate records and coordinating coverage when necessary.
• Performance Management: Develop and implement performance evaluation processes, set performance standards, and provide feedback to employees.
• Compensation and Benefits: Design and manage compensation structures, including salaries, bonuses, benefits like health insurance and retirement plans, and other incentives.
• Employee Engagement and Retention: Implement strategies to keep employees engaged and reduce turnover. Organize lunch arrangements and team events as needed.
• Diversity and Inclusion: Promote a diverse workplace and develop policies that support inclusion. Uphold and promote our company culture, values, and mission.
• Office Space Management: Maintain office rent and space details, including coordinating repairs and maintenance when necessary. Order office supplies and manage inventory as needed.
• Receipt Management: Organize and maintain records of receipts, invoices, and other financial documentation.
• Organizational and Paperwork Tasks: Support the team with various organizational and paperwork tasks, such as filing, data entry, meeting coordination, and general office administration.

Keywords: Talent Acquisition, recruiter, sourcing, immigration, Human Resources, employment law, TA specialist