About Schemata
At Schemata, we are transforming the $400 B virtual‑training and simulation market by fusing 3D computer vision, neural rendering and large multimodal models inside highly regulated industries. Our platform delivers photorealistic, intelligent 3D experiences, demanding robust spatial reasoning, high‑performance data pipelines and seamless integration between traditional graphics and AI‑driven perception.
We are hiring our first dedicated People Operations Coordinator to take ownership of the back-of-house work that keeps the company running. This is the person who makes sure people get paid correctly, new hires start smoothly, the founders' time is protected, and the small operational fires get put out before they spread.
This is a broad, hands-on generalist role, not a narrow HR specialist seat. You will spend part of your week on HR and compliance, part on recruiting, part supporting the executive team directly, and part on everything else that a growing 15-person company needs but has not yet built. If you like variety, take pride in running a tight ship, and want real ownership at an early-stage defense tech company, this is a rare opportunity to build the people and operations function from the ground up.
People operations and HR
Run day-to-day HR administration: onboarding and offboarding, employee records, PTO tracking, and benefits enrollment.
Administer payroll and benefits through our existing systems (Rippling, Human Interest 401(k)), and serve as the first point of contact for employee questions.
Maintain and improve HR policies, the employee handbook, and compliance across a multi-state workforce.
Coordinate performance review cycles, feedback surveys, and other people programs as we scale.
Keep us compliant with federal and state employment requirements, and flag issues to the founding team early.
Recruiting
Assist team managers with hiring: job postings, sourcing support, scheduling interviews, candidate communication, and moving people through the pipeline.
Manage offer letters, background checks, and the handoff into onboarding.
Help build a repeatable, professional hiring process as headcount grows.
Executive and administrative support
Provide direct support to the executive team, including calendar management, travel booking, expense processing, and meeting coordination.
Prepare and organize materials, track action items, and keep the leadership team on schedule.
Handle sensitive information with discretion and sound judgment.
Internal events and culture
Plan and run team events and gatherings across our DC and SF offices.
General operations
Manage office logistics, vendors, supplies, and facilities coordination.
Own miscellaneous back-of-house tasks and projects.
Build the systems and documentation that let us stay organized as we grow.
2+ years in a people operations, HR, office management, operations, or executive support role.
A baseline working knowledge of HR fundamentals: payroll, benefits, onboarding, and basic employment compliance.
Exceptionally detail-oriented.
Strong organizational skills and the ability to juggle many different tasks without dropping details.
Excellent written and verbal communication.
High discretion and comfort handling confidential information.
A bias toward action and a willingness to own whatever needs owning, including work outside a formal job description.
Based in the DC metro area and able to work on a hybrid schedule (3 days/week in office).
Experience with Rippling, Human Interest, Notion, or comparable HR and operations tools.
Exposure to a defense, government contracting, or regulated environment.
Recruiting coordination or full-cycle recruiting experience.
Ability to obtain a U.S. security clearance (U.S. citizenship required for some of our work).
Why Join Us?
Meaningful equity stake in a high-growth, venture-backed defense tech startup, so you share in the upside you help create
Comprehensive health coverage: medical, dental, and vision insurance
Competitive salary that reflects your experience and track record
401(k) plan
Paid parental leave
High visibility and real impact: Collaborate with world-class engineers and researchers in a high-ownership environment.
Skills Required
- 2+ years of experience in people operations, HR, office management, operations, or executive support
- Working knowledge of payroll, benefits, onboarding, and basic employment compliance
- Exceptional attention to detail
- Strong organizational skills and ability to manage multiple tasks
- Excellent written and verbal communication skills
- Discretion and comfort handling confidential information
- Bias toward action and willingness to own tasks outside a formal job description
- Based in the DC metro area and able to work hybrid three days per week in the office
- Experience with Rippling, Human Interest, Notion, or comparable HR and operations tools
- Exposure to defense, government contracting, or regulated environments
- Recruiting coordination or full-cycle recruiting experience
- Ability to obtain a U.S. security clearance
- U.S. citizenship for some company work
What We Do
Schemata is a spatial intelligence company developing AI-native, immersive training and simulation for defense and enterprise organizations. Its platform uses 3D reality capture and AI-driven reconstruction to turn images, physical systems, and technical documentation into photorealistic, interactive environments. Users can deploy the system securely at the point of need for equipment guidance, procedural practice, operational readiness, and scalable training programs.
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