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At Laminar, we're leading the charge in physical AI, reshaping process industrials and manufacturing to drive operational efficiency and sustainability for our world’s most foundational industries. Powered by our Laminar AI Co-pilot models and state-of-the-art sensors, our solutions optimize facility performance across various processes, including process manufacturing, production, water management, energy reduction, and waste minimization. Based at Greentown Labs, North America's premier cleantech innovation community, we're a woman-founded startup backed by renowned investors like Greycroft, Construct Capital, 2048 Ventures, and Flybridge Capital. Our groundbreaking technologies have earned accolades and adoption from industry giants like Unilever, The Coca-Cola Company, ABinBev, PepsiCo, Danone, T. Marzetti, and more. We're committed to unlocking untapped data for our customers, empowering them to gain a competitive edge and create Industry 4.0.
Transforming our most foundational sectors of society is hard. Very hard. But we’re building an empire. And empire building is not easy. It’s deeply fulfilling, and you will learn and grow tremendously while driving sustainable impact globally with some of the largest players that make everything we eat, use, and wear. Our culture is to foster extraordinary growth within our teammates. We believe in autonomy, ownership, empowerment, demanding excellence, being mission-driven. We believe in creativity, authenticity, and extraordinary growth. We’re looking for relentless, ambitious, creative, and exceptional people to join our team and build the factory of the future.
As Laminar scales and grows, we are hiring a People & Office Operations Coordinator to support the day-to-day operations of our People and Facilities functions and keep our office running smoothly. This role is central to keeping the company running as we grow — from bringing on new hires and keeping our workspace stocked and organized, to helping manage a major transition in our physical footprint. You'll work closely with the CEO, CTO, Ops team and cross-functionally with Finance, IT, and Hardware to keep core processes moving.
What You Will Own
- Support the full recruiting cycle: posting roles, assisting with scheduling interviews, and coordinating reference checks
- Own new-hire onboarding logistics — account and equipment provisioning, scheduling onboarding sessions, and ensuring a smooth first-week experience.
- Representing Laminar at career fairs and events
- Support the offboarding process for departing employees, including checklists, equipment return, and access removal.
- Coordinate 30/60/90-day new-hire check-ins and manage contract renewals for interns and contractors.
- Help plan company culture initiatives and team events.
- Pointing employees to employee resources such as Benefits offerings, Employee Handbook, and more.
- Keep the office stocked and running — restock supplies, coordinate with the shared-space operator (Greentown Labs) on maintenance issues
- Manage keycard/fob access.
- Handle daily logistics: process incoming mail and packages, manage conference room scheduling, tidying the space, and greet and direct visitors.
- Order and manage office essentials — snacks, supplies, and branded materials
- Track membership and facility renewals.
- Monitor and triage the "Ask Ops" channel, relay building and IT notices to the team
- Help plan and order for team lunches, all-hands meetings, and company gatherings.
- Support light IT-adjacent tasks like setting up a new hires desk and maintaining a rough equipment inventory.
- Support day-to-day administration of Ramp: reconciling receipts and assisting employees with reimbursement requests.
- Submit expense reports for office purchases and process invoices from facilities vendors.
- Help maintain accurate vendor and purchasing records in coordination with Finance.
- Support Laminar's phased office relocation/space expansion, partnering with leadership on move logistics, timelines, and mover coordination.
- Coordinate the hardware and equipment move (workstations, lab/hardware equipment) in partnership with the IT and Hardware teams.
- Manage office setup at the new or expanded space — furniture, supplies, signage, and vendor management.
- Serve as an on-site point of contact for space-planning updates throughout the transition.
Hiring, Onboarding, and Employee Experience
Office/Lab Upkeep
Expense & Vendor Platform Support (Ramp)
Office, Lab, & Facilities Transition (Phased Move)
About You
- 2+ years of experience in office administration, HR coordination, or executive/administrative support, ideally at a startup or fast-paced small company.
- Comfortable managing multiple workstreams at once and switching between people-facing and logistics-heavy work.
- Familiarity with expense platforms (e.g., Ramp) and general office/vendor management tools is a plus, but not required.
- Strong judgment and discretion when handling confidential employee information.
- Excellent written and verbal communication skills.
- Comfortable working on-site and hands-on during a physical office move, including light coordination with movers and vendors.
- Can physically lift up to 30lbs.
- Prior exposure to a hardware, lab, or manufacturing environment is a plus given the hardware relocation component of this role.
Benefits
- Direct impact on product and culture.
- Comprehensive benefits package including Medical, Dental, Vision, Life Insurance, Disability, Transportation benefit, Health and Wellness benefit, and more.
- 401k plan with employer matching
- Equity
- Competitive salary and bonus opportunities.
- Dynamic and inclusive work environment.
- Opportunities for growth and professional development.
- Access to Greentown Labs' extensive network of cleantech startups.
Learn How We Think
- Learn about our startup journey: Our Journey
- How we're combating climate change: AI-Powered Climate Tech
Why You'll Love it Here
A front-row seat at Greentown Labs, North America's largest cleantech innovation hub, in a Somerville neighborhood ranked one of the coolest in the world
Real recognition: 2026 World Economic Forum Technology Pioneer, Gold 2026 Edison Award, Unilever Startup of the Year, Innovator Awards by both Coca-Cola and ABInBev, and more
A team that celebrates together from rooftop lunches, ping pong matches, Lunch & Learns, and regular team events
Competitive salary, equity, and a 401(k) with company match
Health, dental, and vision coverage, plus short- and long-term disability and life insurance
Flexible time off and 12 company-paid holidays
A conference and learning budget to keep growing your craft
Greentown Labs membership and a transportation benefit for your commute
Our Interview Process
Skills Required
- 2+ years of experience in office administration, HR coordination, or executive/administrative support
- Comfortable managing multiple workstreams and switching between people-facing and logistics-heavy work
- Familiarity with expense platforms (e.g., Ramp) and general office/vendor management tools
- Strong judgment and discretion when handling confidential employee information
- Excellent written and verbal communication skills
- Comfortable working on-site and hands-on during a physical office move, including light coordination with movers and vendors
- Ability to physically lift up to 30lbs
- Prior exposure to a hardware, lab, or manufacturing environment
What We Do
Laminar (Formerly H2Ok Innovations) is transforming how food and beverage factories run by using its in-line sensors and turnkey AI solution to unlock lost production time. Laminar’s patented spectral sensors continuously monitor fluid signatures to optimize Clean-In-Place (CIP), product changeovers, and prevent costly errors before they cause downtime. Our AI solution absorbs expert intuition into machine learning models and helps manufacturers instantly run faster, cleaner, and more profitably. Deployed in factories across six continents and trusted by global leaders like AB InBev, Coca-Cola, and Unilever, Laminar is redefining what it means to unlock your faster factory. Learn more about Laminar at runlaminar.com.
