People & Office Associate

Sorry, this job was removed at 06:05 p.m. (CST) on Wednesday, Nov 20, 2024
Be an Early Applicant
Budapest
Internship
AdTech • Marketing Tech
The Role

Description

Reporting into the HRBP and Managing Director, this dual position will provide administrative support assisting with the day-to-day office operations as well as handling various HR-related tasks including managing the complete employee lifecycle.

Job Responsibilities:

Office Administration

● Assist with meeting room arrangements including conference call details, set up of meeting rooms and organising catering where required.

● Manage all office supplier contracts including: air conditioning, office cleaners, kitchen supplies and equipment, confidential shredding, regular deliveries (fruit, milk, coffee, etc) and other maintenance contracts.

● Manage the stationary and supplies for the office ensuring efficiencies and minimise waste.

● Manage office security fobs, access cards and locker keys; distributed to new starters and returned from leavers complying with ISO Security requirements.

● Oversee the kitchen and common areas are kept clean, tidy and stocked, reporting any equipment issues to the suppliers / contractors for repair.

● Organise regular office clean ups and arrange suppliers to remove waste and recycle correctly.

● Provide administrative support to the Managing Director and Manager, Shared Services when required.

● Liaise with the building manager / landlord for all building issues, report faults/defects and ensure timely resolution.

● Assist with staff event organisation, planning and budgets.

● Manage the office seating chart and coordinate desk moves ensuring that thereis sufficient space for new starters whilst accommodating the requirements of existing staff.

● Manage IT equipment (hand over, document and maintain log and collect from leavers) and ensure sufficient equipment is available

● Ensure site meets OHSA requirement (quarterly fire & electrical safety reviews, election of OHSA representatives, associated paperwork & compliance, Organizing First Aid trainings, Employee Fire and Work Safety trainings, Work incident reporting)

People Administration

● Managing the onboarding experience for all employees.

● Assist and support all recruitment aspects, conducting pre-employment checks including references, background checks and right to work checks

● Liaise with recruitment agencies, manage referrals.

● Prepare, check and issue offer of employment documentation, mandatory health check

● Ensure that all contractual paperwork is on the HRIS and employee records are kept up to date.

● Conducting first day HR inductions and coordinating with line managers the induction schedule, organize trainings with adjacent functions (IT, Sales/Account Management, SSC teams etc.)

● Manage all administrative tasks related to the employee lifecycle, ensuring up-to-date employee files/records

● Assist in reviewing and updating of HR documentation and policies in line with updates to legislation and best practice as required.

● Monitor HR inbox and ensure level of service expectations (SLAs) are being met.

● Follow up with managers in relation to employee probation periods and offer support where necessary, coordinate regular check ins and formal reviews

● Support with HR documentation as and when required.

● Build relationships at all levels to be able to fully support colleagues and resolve issues appropriately.

● Supporting HRBP in administering benefits programs.

● Providing support on various HR projects such as employee engagement initiatives, training programs, or policy development.

● Assisting in drafting internal HR communications, memos, and announcements.

● Support Compensation & Benefits discussions with market research and data

● Support employee calibration discussions and career planning.

Requirements

● Educated to degree level, or have equivalent experience.

● At least 1-2 years’ experience in an administrative position.

● Previous experience in an HR Department.

● Able to balance a varied workload, prioritise effectively and work flexibly to meet tight deadlines.

● Proactive and able to use own initiative to make improvements.

● Holds a positive, can-do-attitude and a willingness to solve problems.

● Applicant must be a fast learner and show initiative.

● Ability to quickly build good relationships with managers, staff and external stakeholders.

● Must be a confident communicator with good written and oral communication skills.

● Excellent internal and external customer service skills.

● Outstanding organisational and prioritisations skills with good attention to detail

● Positive and energetic team player.

● Must be well presented, punctual and reliable.

The Company
HQ: Dedham, MA
761 Employees
On-site Workplace
Year Founded: 2008

What We Do

Extreme Reach is the global leader in creative logistics powering brands and agencies everywhere with an all-in-one platform for the activation of omnichannel campaigns.

We move creative at the speed of media, delivering unparalleled control, visibility and insight.

Simplify campaign complexity with one global partner.

See More. Know More.

Similar Jobs

Tulip Logo Tulip

Recruiter

Enterprise Web • Hardware • Internet of Things • Software
Easy Apply
Hybrid
Budapest, HUN
310 Employees

WISE Logo WISE

Global Shared Services Director - People Services

Fintech • Mobile • Payments • Software • Financial Services
Hybrid
Budapest, HUN
6000 Employees
Remote
Budapest, HUN
2307 Employees
Budapest, HUN
2307 Employees

Similar Companies Hiring

JuiceMedia.AI Thumbnail
Marketing Tech • Machine Learning • Digital Media • Big Data Analytics • Analytics • Agency • AdTech
Marina Del Rey, CA
68 Employees
Effectv Thumbnail
Marketing Tech • Digital Media • AdTech
New York, NY
2157 Employees
Hedra Thumbnail
Software • News + Entertainment • Marketing Tech • Generative AI • Enterprise Web • Digital Media • Consumer Web
San Francisco, CA
14 Employees

Sign up now Access later

Create Free Account

Please log in or sign up to report this job.

Create Free Account