ASI is the largest global provider of technology B2B services for the $26.1 billion promotional products industry (branding and marketing). With 25,000 clients in 53 countries, our mission is to inspire, inform, and empower our clients’ success every step of the way.
ASI currently has a hybrid work model. This position requires in person attendance at our office in Trevose, PA, a minimum of 3 days per week (Tuesdays, Wednesdays and Thursdays), and up to 4 days per week as requested.
The People Experience (PX) Coordinator plays a critical role in providing high-quality administrative support to the People Experience team. This position is instrumental in ensuring a smooth, engaging, and positive employee experience throughout every stage of the employee lifecycle at ASI.
Reporting to the Senior Manager, People Experience, the PX Coordinator will collaborate with and support a dedicated and dynamic team of professionals. We are looking for someone who is highly attentive to detail and exhibits great organizational and interpersonal skills
The salary range for this position is $52,000-$55,000 per year.
Responsibilities:
- Serve as the first point of contact, greeting visitors in the department and addressing inquiries and concerns, ensuring compliance with company policies and applicable regulations.
- Scheduling meetings, preparing/maintaining reports, and supporting processes, programs and projects as needed.
- Managing employee surveys, analyzing feedback and collecting additional information as needed.
- Processing transfers, promotions and other updates including drafting letters, updating records and communicating with payroll, HRIS and other internal teams.
- Updating and maintaining accurate employee records and HRIS data, ensuring confidentiality and compliance.
- Updating policies, procedures and communications on ASI365, in-office bulletin boards, company emails, meeting agendas, etc.
- Maintaining and enhancing internal communications related to PX policies, procedures, programs and initiatives.
- Conducting onboarding and offboarding processes to ensure a smooth and welcoming experience.
- Support recruiting processes by drafting and posting job ads, pro-actively sourcing and screening candidates, coordinating interviews (in-person and virtual), communicating updates to candidates, collecting manager feedback, and preparing job descriptions.
- Maintaining our applicant tracking systems (ATS) by updating candidate records, tracking progress, and ensuring data accuracy.
- Completing reference checks, education verifications and background checks.
- Maintaining the employee referral program.
- Processing and supporting employee benefits administration and ASI’s BeWell Benefits and Wellness programs as needed.
- Maintaining the department’s social media program and creating relevant content.
- Providing support to ASI’s Diversity & Inclusion Council, BeWell and other committees as needed.
Qualifications:
- Bachelor’s degree with a Business Admin/ Human Resources major preferred.
- 1-2 years of experience providing cross-functional administrative support to a department.
- Displays excellent attention to detail, strong organizational and communication skills.
- Demonstrates a high level of discretion and professionalism with sensitive information.
- Proficient with Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
ASI offers full-time employees a comprehensive benefits package including:
- Medical, Dental, and Vision coverage, available on day one of employment.
- Paid maternity and paternity/bonding leave (12 weeks paid for birthing/primary parent and 4 weeks paid for secondary parent) and a parent support group.
- 12 weeks of paid daycare for new parents (14 weeks at our onsite daycare center, Lots of Love).
- Free Health and Wellness programs.
- Free 24/7 access to Magellan Employee Assistance Program and Teladoc.
- Day one 401(k) with company match.
- Paid holidays, floating days, and paid time off (PTO).
- Office amenities with onsite café, Starbucks, 24/7 free gym access and classes, onsite daycare, EV charging stations, creative spaces such as our community garden club, music room, art room, and relaxation space.
Take this opportunity to join our successful team! Apply today! EOE m/f/d/v. ASI is an equal opportunity employer, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or Veteran status. Diversity makes us better. Check out ASI’s Diversity and Inclusion Blog Posts.
Visit our company career web site at www.asicareers.com.
Top Skills
What We Do
The Advertising Specialty Institute (ASI) is the largest media, marketing and education organization serving the promotional products industry. ASI connects suppliers and distributors through ASI’s robust industry-leading network, which boasts over 25,000 supplier and distributor members. ASI members have access to the world's most powerful promotional product network, ESP, where three out of every four promotional product searches occur.
ASI is fully committed and dedicated to providing members with cutting edge interactive tools, member support, trade shows, educational information and resources that improve business efficiency, drive traffic and win sales.
What is ASI’s mission?
ASI bridges suppliers and distributors by providing catalogs, information directories, newsletters, magazines, websites, databases, interactive e-commerce, and robust marketing and selling tools.
What are advertising specialties?
Advertising specialties, also known as promotional products, are practical, entertaining or decorative products like mugs and tee shirts often imprinted with an advertiser’s name, logo, slogan or message and given away. These products are often kept by recipients for months, offering great exposure for the advertiser’s message.
Featured Products:
ESP Web: Source and order every promotional product in the industry from 3,500+ suppliers with ESP Web.
ESP Websites: A user-friendly e-commerce enabled website solution. Choose from 100s of designs. Requires no design experience needed.
Catalogs: Give clients new ideas and ways of using promo products and stay one step ahead of competitors.
Magazines: ASI offers a wide range of award-winning publications to help keep your finger on the pulse of the industry.
Show Booths: Display your products in front of thousands of industry distributors at three strategically timed ASI shows.
