People & Culture Specialist

ABOUT AMLB 

AMLB is a progressive virtual Chief Financial Officer (CFO) business that enables clients and team members to reach their potential. AMLB is growing quickly, having onboarded a portfolio of innovative clients making a real impact in a range of industries from technology to social impact. Purpose-driven and relationship-focused, we are strategic financial partners who intimately understand our clients' businesses and have built a reputation for delivering proactive advice that unleashes our clients’ performance potential. 

SERVICES OVERVIEW 

Cloud Accounting: AMLB takes the stress out of managing clients' day-to-day finances by providing a comprehensive cloud bookkeeping solution. From a digitized receipt capture solution to maintaining up-to-date financial records, we handle the clients' bookkeeping tasks efficiently and accurately. We also simplify accounts payable and accounts receivable (AP/AR) workflows by setting up and managing user-friendly AP/AR systems through tools like Plooto and Stripe to deliver a seamless, cloud-based solution for managing all incoming and outgoing payments. 

Tax Planning & Preparation: AMLB offers comprehensive tax support, including the preparation and filing of T2 corporate tax returns, Goods and Services Tax/Harmonized Sales Tax (GST/HST) filings, financial statement management, and strategic tax planning. AMLB also provides T1 tax filing for owner-managers and audit support for Canada Revenue Agency (CRA) reviews, ensuring peace of mind and compliance throughout the year. 

Payroll: AMLB’s cloud-based payroll solutions enable clients to securely process payroll anytime, from anywhere. With WagePoint at the core, we manage direct deposits, T4 slips, tax remittances, and real-time updates, while leveraging collaborative tools to ensure accuracy, timeliness, and insight-driven payroll management. 

CFO Advisory: Through virtual CFO services, AMLB delivers strategic financial guidance tailored to the needs of growing businesses. Our advisory offering includes financial modeling, deep dives into profit and margin leakage, audit committee and board reporting, cash flow and forecast analysis, and key performance indicator (KPI) development—all at a fraction of the cost of an in-house CFO. 

Not-for-Profit Services: AMLB provides end-to-end financial compliance and advisory for not-for-profit organizations, including preparation and electronic filing of T3010 Registered Charity Returns, funder reporting, and support with government rebate programs such as HST, property tax, and public service body rebates.

Technology Enablement: AMLB stands out through its industry-leading use of cloud-first tools to automate, document, and streamline client services—leveraging platforms like Karbon for workflow management, SweetProcess and Loom for process documentation, Dext Prepare for receipt capture, QuickBooks Online (QBO)/Xero for accounting, WagePoint for payroll, Plooto for payments, and Microsoft SharePoint and Teams for seamless collaboration. 

AMLB in the Community:  

AMLB is a purpose-driven organization committed to improving outcomes for clients, team members, and its communities. We regularly support various causes, such as ending youth homelessness, reducing poverty, and eliminating our carbon footprint. AMLB's global recognition includes being named a Top 50 Modern Accounting Firm, winning the Karbon Excellence Award for Diversity & Authenticity and being shortlisted for the Karbon Excellence Award for Sustainability. 

• https://futurefirm.co/the-top-50-modern-accounting-firms-of-2025/  

• https://karbonhq.com/resources/2023-karbon-excellence-awards-winners/ 
  

THE POSITION 

The People & Culture Specialist builds the systems and experiences that help AMLB attract, onboard, develop, and retain great people. Reporting to Moez Bawania (Co‑Founder) and partnering day‑to‑day with the Technology & Operations Specialist and Payroll Lead, you will own core people operations processes while continuously improving how we work. 

CORE RESPONSIBILITIES 

Recruitment 

• Design and implement a world-class hiring strategy and process, including creating interview playbooks by role
• Partner with vendor recruitment firms in selection of new hires 
• Maintain job descriptions and role scorecards 
• Support hiring managers by conducting initial screening, coordinating interviews, managing candidate communications, and keep trackers clean in collaboration with hiring managers and recruiters. 

Onboarding & Offboarding 

• Proactively plan for each new hire to have a seamless and productive onboarding experience, including sufficient exposure to company culture and role-specific training. 
• Collaborate with IT in coordinating equipment and app access for new team members 
• Get new hires set up with contracts, accounts, and schedules for their first day 
• Make sure systems like BambooHR are updated and process account setup for new hires 
• Track onboarding progress in Karbon and complete assigned tasks 
• Assist in designing, and coordinating new hire onboarding journey (role-specific learning paths, onboarding buddy, 30/60/90 check‑ins). 
• Measuring onboarding outcomes and iterating on onboarding experience 
• Help offboard team members by removing access, and updating company records 

Training & Development 

• Identify training needs and maintain a role‑based training matrix. 

Compliance and HR Administration 

• Help run performance reviews and support bonus/salary changes twice a year 
• Keep employee documents and HR policies up to date 
• Make sure required trainings (like security and anti-harassment) are completed and tracked 
• Support data accuracy and updates in BambooHR 
• Keep track of time-off calendars, especially for international team members 

Compensation Support 

• Maintain updated salaries
  and pay data in BambooHR 
• Help with market research and internal reviews to support fair pay 
• Support offer, promotion, and pay equity processes 
• Coordinate closely with Payroll to make sure salaries and employee pay data is
  accurate 

Workforce Planning & Organizational Design 

• Lead periodic and as-needed capacity reviews to ensure sufficient resourcing. 
• Maintain staffing model, and conduct needs analysis based on pipeline,
  onboarding/offboarding plans and low-to-high business seasons 
• Maintain current and target‑state org charts  
• Assist in the creation, and maintain AMLB job models 
• Maintain Accountability Chart for key business workflows 

People Data & Reporting 

• Pull data from BambooHR and other tools into Google Sheets or Excel as needed 
• Share insights with the team and track follow-up actions 
• Build and manage monthly dashboard of Key Performance Indicators (KPIs) (e.g. time‑to‑fill, retention/turnover, eNPS, employee well-being 

Tools & Systems 

• Own the administration of BambooHR and other People tools 
• Help coordinate tech setup with the IT as needed 
• Assist with HR tools renewals, account permissions, and security reviews 

Process Improvement and Innovation 

• Drive continuous improvement across People & Culture by proactively identifying pain points and creating improvements on core processes. 
• Research and evaluate innovative methods to improve the employee experience including utilization of emerging technologies and AI. 

Team Culture & Engagement 

• Plan and organize employee celebrations and team events (e.g. birthdays, virtual meetups, holiday parties) 
• Help run engagement surveys and support action plans based on results 

IDEAL CANDIDATE PROFILE 

Experience & Background: 3–5+ years in People Operations/HR or a related role within professional services or fast‑growing organizations. Exposure to resource/utilization planning is preferred. 

Skills & Capabilities:  

• Strong Excel/Google Sheets skills and experience, with solid mastery or general formulas and charts creation 
• Strong HRIS administration experience. Experience with BambooHR is highly preferred. 
• HR Generalist experience across the employee lifecycle, including hiring, onboarding, and performance. 
• Experience drafting and implementing HR policies in compliance with federal and provincial legislation 
• Hands‑on compensation work (salary bands, benchmarking, comp cycles, promotion guidelines, pay‑equity basics) is an asset. 
• Tech-savvy, and a natural aptitude for picking up new systems and software, and understanding workflows between technology platforms.
• Strong understanding of relevant laws around employment standards, health and safety, and human rights
  
• Excellent communication, stakeholder management, and follow‑through; high discretion with confidential information. 

Education & Credentials: Diploma/degree in HR, Business, or related field (or equivalent experience). Professional HR certifications are an asset. 

Work Environment Fit: Thrives in a remote‑first, entrepreneurial environments, and excels in navigating ambiguity when crafting and executing solutions. Self‑motivated, organized, and proactive; comfortable collaborating across time zones. 

THE ATTRACTIONS 

• Autonomy to own end‑to‑end People programs and directly contribute to the growth of an innovative, fast‑growing organization. 
• A trust‑based, remote‑first culture with flexible hours, half‑days on Fridays in August, and emphasis on outcomes over hours. 
• A collaborative, purpose‑driven team with progressive leadership, ongoing coaching, and mentorship. 
• Exposure to modern tooling and the freedom to pilot practical automation and artificial intelligence (AI) to improve team effectiveness. 
• Work with ambitious entrepreneurs and non‑profit leaders across Canada and gain visibility into how high‑growth organizations operate. 

If you want to work at an entrepreneurial business where you can make a real impact while building systems that help talented teams do their best work, we’d love to hear from you.