People & Culture Specialist

We are seeking a dynamic and highly organized People & Culture Specialist to join our U.S. People & Culture team. Reporting directly to the P&C Manager, the People & Culture Specialist will manage key HR operations and employee relations functions in the U.S. region, while contributing to the goals of the Global People & Culture team. This role requires a deep understanding of U.S. HR compliance and best practices, as well as a passion for supporting the employee experience. If you are excited to drive operational excellence in HR and ensure seamless HR processes, we encourage you to apply and join our growing team. 

Key Responsibilities: 

HR Operations:

• Maintain and organize HR documentation, including signed staff requisitions, job descriptions, CVs, onboarding and offboarding forms, termination and resignation documents. 
• Prepare and issue standard contracts, offer letters, bonus and increment letters, ensuring alignment with U.S. labor laws and regulations.
• Conduct orientations for new hires (including contractors), ensuring that all compliance and onboarding requirements are met.
• Create, update, and maintain accurate employee records in the HRIS system (BambooHR) for both new joiners and leavers.
• Conduct exit interviews, analyze trends, and generate actionable insights based on employee feedback. 

 Compliance & U.S.-Specific HR Responsibilities: 

• Ensure compliance with U.S. labor laws and regulations, including FLSA, FMLA, ADA, and COBRA. 
• Assist in managing workplace policies and procedures, such as EEO reporting, affirmative action plans, and OSHA compliance.
• Manage and coordinate the administration of employee benefits in line with U.S. standards, including health insurance, retirement plans, and workers’ compensation.
• Handle the submission and maintenance of required HR documents, including I-9s, W-4s, and E-Verify compliance.
• Support the preparation and administration of employee handbooks and updates to reflect current employment laws and company policies.

Employee Relations & Engagement: 

• Provide guidance to employees and managers on HR-related matters, including performance management, conflict resolution, and employee development. 
• Collaborate with the P&C Manager to enhance employee engagement initiatives, such as recognition programs, wellness efforts, and diversity and inclusion strategies. 
• Support the P&C Manager in reviewing and renewing employee benefits, medical, and insurance plans. 

HR Reporting & Analytics: 

• Generate and analyze reports on key HR metrics, including turnover, headcount, and employee satisfaction.
• Support the P&C Manager in tracking and reviewing compensation data to ensure internal equity and market competitiveness. 

 Additional Responsibilities: 

• Perform ad-hoc HR administrative tasks as required.
• Assist with other People & Culture projects as necessary. 

Requirements: 

• 3+ years of hands-on experience in HR generalist roles, including payroll outsourcing and compliance in the U.S.
• Bachelor’s degree in Business, HR, or a related field, or an equivalent combination of experience and education.
• Strong knowledge of U.S. employment law, HR compliance, and benefits administration.
• Familiarity with HRIS systems (preferably BambooHR), HR reporting, and stakeholder management at both regional and global levels.
• Proven ability to manage multiple simultaneous projects while meeting tight deadlines.
• Excellent communication skills, both verbal and written.
• Strong problem-solving skills, with a focus on employee relations and compliance.