At Toyota Research Institute (TRI), we’re on a mission to improve the quality of human life. We’re developing new tools and capabilities to amplify the human experience. To lead this transformative shift in mobility, we’ve built a world-class team advancing the state of the art in AI, robotics, driving, and material sciences.
Responsibilities
- Maintain accurate and audit-ready employee records and HR documentation across all systems (including HRIS), ensuring compliance with I-9, immigration, and recordkeeping requirements.
- Support compliance initiatives, including labor law postings, policy updates, audits, reporting, and coordination with Facilities to meet regulatory standards at HQ and Cambridge.
- Assist with onboarding for employees, including orientation coordination, I-9 verification, system setup, compliant documentation, and benefits enrollment.
- Manage contractor lifecycle processes, including onboarding, offboarding, end-date monitoring and renewals.
- Coordinate operational logistics such as IT and Facilities support requests, meeting and event setup, lease-car arrangements, and physical mail distribution.
- Maintain shared HR resources, guides, documentation libraries, and the organizational chart to ensure accuracy and accessibility.
- Support employee engagement initiatives, company events, open enrollment, and wellness programs while responding to employee inquiries via HR communication channels.
- Partner with Payroll to ensure timely processing by following up on outstanding timesheets and related documentation.
- Contribute to cross-functional and ad hoc People Team projects as needed.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent experience.
- 1–3 years of experience providing HR administrative support.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Working knowledge of Google Workspace and Microsoft Office.
- Ability to handle sensitive information with professionalism and maintain confidentiality.
- Proven ability to manage multiple tasks with accuracy and efficiency.
Bonus Qualifications
- Experience navigating and utilizing Workday systems is a plus.
- Knowledge of background check review processes and employment screening procedures.
Top Skills
What We Do
Toyota Research Institute (TRI) envisions a future where Toyota products, enabled by TRI technology, dramatically improve quality of life for individuals and society. To achieve its Vision, TRI’s Mission is to create new tools and capabilities focused on improving the human condition through research in Energy & Materials, Human-centered AI, Human Interactive Driving, and Robotics. We’re on a mission to improve the quality of human life. To lead this transformative shift, we are looking for the world's best talent -- people who enjoy solving tough problems while having fun doing it.
Why Work With Us
TRI is fueled by a diverse and inclusive community of people with unique backgrounds, education and life experiences. We are dedicated to fostering an innovative and collaborative environment by living the values that are an essential part of our culture.
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