People and Workplace Coordinator

What We're Looking For: 

Are you looking for a role in a dynamic global business? 
We’re looking for a People and Workplace Coordinator to support both our People and Culture initiatives and Workplace operations. This role plays a key part in delivering exceptional employee support while ensuring efficient office administration and workplace management. 

About the Role: 
 

We are looking for a trustworthy, proactive, and dependable People and Workplace Coordinator to support the seamless day-to-day operations of our office while providing administrative support across key People and Capability processes. You will serve as a key point of contact for the employees; visitors and candidates, take ownership of front desk duties to our Manila office, and ensure a welcoming, efficient, and well-managed work environment. In addition to coordinating workplace operations, you will assist with HR administration. Including onboarding and offboarding activities, employee documentation, scheduling, and employee lifecycle coordination. You will work closely with the Office & Admin Manager and People and Capability team to help resolve issues, coordinate logistics, and support office-wide needs for our growing team. The ideal candidate thrives in a dynamic setting, is naturally service-oriented, and demonstrates integrity, initiative, and discretion when handling confidential information.  

As a Workplace Operations Coordinator, you will be responsible for: 

• Administrative & Office Support 
  Deliver comprehensive administrative support to the management and office team. Monitor office supplies inventory, assist with orders, and coordinate with vendors as needed. Organize and maintain office files, reports, letters, presentations, and important documentation. Schedule meetings, assist in event planning, and help coordinate office initiatives and team activities. Manage meeting room bookings at the Manila Hub, and future permanent spaces.  

• Employee & Visitor Experience 
  Support new employee onboarding: prepare workstations, welcome kits, equipment, and documentation. Serve as the front desk/receptionist—greet guests, handle deliveries, route calls, and ensure positive first impressions.  

• Vendor & Facilities Coordination 
  Be the point of contact for contractors for the office such as electricians, internet provider, cleaners, pest control etc. Relay all office-related concerns, requests, and updates to the Office & Admin Manager in a timely manner. Liaise with building management and external service providers as assigned. Assist with office upkeep, tidiness, meeting room setup, and facilities/maintenance escalation.  

• Workplace Operations 
  Supervise Manpower Agency staff, manage scheduling, and maintain consistent security, cleanliness and orderliness in all office areas. Support hot desking requirements: seat assignment, monitor desk availability, and provide updates to the Office & Admin Manager.  

• People Operations Support 

Provide administrative support to the P&C team by coordinating recruitment activities, assisting in onboarding & offboarding, and employment documentation while ensuring confidentiality and data accuracy. Assist with other people operations initiatives as required. 

• General Support 
  Perform ad hoc administrative, HR and workplace operational tasks as may be required by the office & admin manager, People & Capabilities team, or the leadership team.  

Skills and Experience: 

We’re looking for someone who can effectively support workplace operations while maintaining a high level of professionalism, organization, and service excellence. You will bring: 

• High school diploma or equivalent required; bachelor's degree preferred. 

• 3-5 years’ experience in HR & Admin role or HR generalist 

• Office administration, facilities, reception or equivalent experience 

• Safety Officer 1 or certified first aider is highly preferred. 

• Strong organization, time management, and multitasking skills. 

• Excellent written and verbal communication. 

• Professional appearance and customer-first demeanor. 

• Proficient in Microsoft Office. 

• Discreet and reliable, especially with confidential information. 

• Independent, proactive, and comfortable working in a team environment. 

• Tech-savvy and quick to learn new software or digital tools. 

• Friendly, approachable, and collaborative attitude. 

• Willingness to work onsite in Tiendesitas, Pasig City. 

Key Competencies: 

• Organization & Attention to Detail – Keeps office operations, records, and schedules well-managed and accurate. 

• Problem-Solving – Takes initiative to address office, administrative, or operational challenges efficiently. 

• Communication – Clear and professional verbal and written communication with internal teams and external vendors. 

• Adaptability & Flexibility – Thrives in a fast-paced environment with changing priorities. 

• Collaboration & Teamwork – Works well with cross-functional teams and stakeholders at all levels. 

• Confidentiality & Professionalism – Handles sensitive information with discretion and integrity. 

• Project Execution – Ability to plan, prioritize, and manage multiple responsibilities effectively. 

• Proactive Mindset – Seeks opportunities to improve processes and contribute beyond core duties.