The Role
Provide HR administrative support focused on international visa programs, onboarding, orientation materials, housing coordination, employee support (banking, SSN, transportation), uniform inventory via Shopify, recordkeeping, clerical and occasional payroll support, event planning, SOP documentation, and continuous process improvement.
Summary Generated by Built In
Purpose
The People and Culture Coordinator will perform administrative tasks and services to support effective and efficient operations of the organization’s People & Culture Team. This role plays an integral part in our international visa programs.
Primary Functions and
Responsibilities
- Works closely with multiple international visa agencies to track interviews, embassy appointments, visa approvals, flight information and coordinates closely with the People & Culture team to arrange onboarding.
- Takes the lead in the creation of and presentation of all welcome orientation materials for international team members.
- Collaborates closely with the Manager of People Relations and Housing on placement of international team members into housing and the ongoing accountability needed to ensure that housing policies are followed.
- Provides support to international program participants with a wide variety of needs throughout their program—serving as the point of contact for questions regarding obtaining a Social Security card, setting up a US bank account, arranging transportation, scheduling monthly cultural events, and other coordination.
- Owns uniform inventory management, including managing various vendor relationships, tracking inventory in Shopify, and keeping uniform storage and distribution organized.
- Maintains accurate and up-to-date People & Culture files, records, and documentation.
- Maintains the integrity and confidentiality of People & Culture files.
- Provides clerical support to the People & Culture Team as needed, such as ordering supplies
- May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks
- Assists the People & Culture Generalist with organizing and planning new hire orientation as needed
- Assists as needed with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations
- Documents SOPs for all People & Culture Coordinator related functions.
- Assists in training and supporting People & Culture team members as needed
- Participate in continuous improvement of processes
- Performs other duties as assigned
Supportive Functions and Responsibilities
- Display Paws Up Montana values and standards.
- Always demonstrate professionalism and hospitality to guests and team members.
- Handle guest transactions legally, ethically, and confidentially.
- Maintain a favorable working relationship with all team members to foster and promote a positive working environment.
- Always maintain a clean and neat appearance.
- Perform work in a safe and high-quality manner.
Educational, Experience, Licensure Required
- Knowledge of hospitality preferred
- Current driver’s license with two years driving experience
- 1-2 years of administrative office work preferred
Skills Required
- Current driver's license with two years driving experience
- 1-2 years of administrative office work
- Knowledge of hospitality
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The Company
What We Do
A Two MICHELIN Key resort where exceptional personalized service meets breathtaking landscapes. With 37,000 acres of pristine wilderness, over 100 miles of trails, and 10 miles of the legendary Blackfoot River, Paws Up sets the stage for rugged adventure and quiet luxury. Discover the Paws Up experience at pawsup.com
