The Role
The PEO Tax Specialist ensures compliance with multi-state payroll tax regulations, manages tax filings, resolves discrepancies, and improves tax department processes.
Summary Generated by Built In
Job Title: PEO Tax Specialist
Location: Full remote
Department: Payroll / Tax Compliance
Employment Type: Full-Time
Reports To: Payroll Tax Manager
_________________________________________________________________________________About Us
Clear Employer Services is a leading Professional Employer Organization (PEO) dedicated to helping businesses simplify HR, payroll, benefits, and compliance. We empower our clients to focus on growth while we handle the complex administrative details.
We’re looking for a detail-oriented and experienced PEO Tax Specialist to join our team and ensure the accurate and timely management of all federal, state, and local payroll tax obligations.Position Overview
The PEO Tax Specialist plays a key role in ensuring compliance with multi-state payroll tax regulations and in supporting clients with complex tax issues unique to the PEO industry. This individual will manage tax filings, resolve discrepancies, coordinate with government agencies, and contribute to process improvement initiatives within the tax department.Key Responsibilities
Location: Full remote
Department: Payroll / Tax Compliance
Employment Type: Full-Time
Reports To: Payroll Tax Manager
_________________________________________________________________________________About Us
Clear Employer Services is a leading Professional Employer Organization (PEO) dedicated to helping businesses simplify HR, payroll, benefits, and compliance. We empower our clients to focus on growth while we handle the complex administrative details.
We’re looking for a detail-oriented and experienced PEO Tax Specialist to join our team and ensure the accurate and timely management of all federal, state, and local payroll tax obligations.Position Overview
The PEO Tax Specialist plays a key role in ensuring compliance with multi-state payroll tax regulations and in supporting clients with complex tax issues unique to the PEO industry. This individual will manage tax filings, resolve discrepancies, coordinate with government agencies, and contribute to process improvement initiatives within the tax department.Key Responsibilities
- Prepare, review, and file federal, state, and local payroll tax returns (941s, 940s, state withholding, unemployment, etc.) for multiple EINs.
- Manage and reconcile tax payments, deposits, and wage reporting.
- Research and resolve tax notices or discrepancies promptly with tax agencies.
- Maintain up-to-date knowledge of multi-state tax laws and PEO regulatory requirements.
- Partner with internal teams (Payroll, Accounting, Client Services) to ensure compliance and accurate reporting.
- Support onboarding and offboarding of client accounts related to tax setup and jurisdiction registration.
- Participate in audits and ensure accurate record-keeping.
- Identify and recommend improvements to processes, systems, and compliance procedures.
- 5+ years of multistate payroll tax experience (PEO employer environment strongly preferred).
- Strong understanding of federal, state, and local payroll tax regulations.
- Proficiency with payroll/tax software systems.
- Experience with client transitions, account registrations.
- Excellent analytical and problem-solving skills.
- Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
- Strong professional writing and verbal communication skills.
- Resourcefulness, adaptability and open to working with new processes and technologies.
- Experience working in a PEO or ASO environment.
- FPC or CPP certification (Fundamental/Certified Payroll Professional).
- Experience with PEO licensing and account registration.
- Experience with PrismHR and/or MasterTax platforms.
- Competitive salary based on experience
- Comprehensive health, dental, and vision insurance
- 401(k) with company match
- Paid time off and holidays
- Collaborative, growth-oriented company culture
Top Skills
Mastertax
Payroll Tax Software Systems
Prismhr
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The Company
What We Do
At CLEAR, we believe in partnerships, in helping our customers take their business to the next level. That’s why we always go above and beyond. Depend on your CLEAR team to be an extension of your team, your trusted advisors, and always available—guaranteed.
