Payroll Specialist

Primary Purpose of Position
The Payroll Specialist is responsible for the end to end management and processing of payroll for all employees and the provision of a high quality comprehensive payroll service ensuring that salaries and employee entitlements are paid in accordance with local legislative guidelines.

This position will also provide generalist HR support as part of the Global Shared Services HR team in areas of compensation and benefits, HR business partnering and HR Shared Services.

Key Responsibilities
- Process all end to end pay transactions (including complex requirements) in a timely, accurate and confidential manner.
- Ensure timesheets are complete, accurate and duly approved. Liaise with HR/Line Managers as appropriate
- Implement and follow a formal new starter process for payroll purposes.
- Understand proper taxation of employer paid benefits. Ensure deductions such as related to withholding taxes, social security payment, overtime, allowances and others are calculated correctly from the payroll software
- Calculate leave balances and adjustments.
- Maintain payroll records and file all payroll related paperwork following each pay period.
- Prepare monthly, quarterly and annual tax compliance reports and remittances.
- Manage the end of pay functions including staff deduction payments, payroll and taxes, running and distributing relevant reports, uploading payslips and pay input into the system.
- Ensure that SMEC meets its taxation and other legislative and statutory obligations through processing and preparation of returns, related reports, forms and other documentation as requested.
- Contribute to the ongoing delivery and improvement of the various payroll systems and supporting systems and services
- Promptly handle employee enquiries on payroll and other employee benefit matters.
- Prepare final pay computation of employees.
- Assist in the preparation of management reports based upon information within the payroll system.
- Compile and develop HRMIS (Human Resource Management Information System) reports as requested.
- Contribute to the ongoing delivery and improvement of the payroll system and supporting systems and services.
- Ensuring the integrity of data and system security through the management of the system configuration, rule definitions and access levels and creation of procedures as applicable and directed by management.
- Facilitating system security processes from a user perspective through allocation of appropriate access levels according to positions held via the User Security and Screen Access features.
- Conduct analysis, problem solving and testing as appropriate/required for effective payroll delivery to ensure a safe and reliable payroll system.
- Contribute to current payroll processing arrangements and provide recommendations for improvements
- Analyse, interpret, apply and explain relevant payroll legislative obligations including Awards, agreements, Acts and contracts, company policies, procedures etc.
- Ensure employee and employer statutory entitlements and various payroll deductions are paid within required timeframes.
- Liaise with areas of Finance, Human Resources and the wider business with a view to ensuring that customer needs (commercial and individual queries) are facilitated professionally with appropriate levels of support.
- Maintains employee confidence and protects payroll operations by keeping information confidential.
- Ad hoc tasks as requested
Key Qualifications, Knowledge, Skills and Experience
- Candidate must possess at least a Bachelor's/College Degree in a related field, with at least 5 years' solid working experience in an end to end payroll processing or compensation and benefits roll in a HR back office for a multinational company.
- Experience handling Singapore payroll is required.
- Strong skills in MS Excel.
- Experience with SAP
- Must be analytical and good with details.
- Can work with minimal supervision.
- Ability to cope with ambiguity and change and maintain high level of professionalism when working under pressure.
- Excellent interpersonal and relationship management skills within a multi-cultural business environment.

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