Payroll Specialist

EQUAL EMPLOYMENT OPPORTUNITY

• Race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate shall not be a factor in employment for this position. Due to the nature of hospital services, it may become necessary to work extended hours.

POSITION SUMMARY

The Payroll Specialist is responsible for the coordination of payroll. They audit and verify that the information prepared for Payroll processing is accurate. They manage the Payroll vendor and ensure tax liability and W-2's are prepared accurately and timely. They analyze and update processes as required by legislative changes and software upgrades.

POSITION SUPERVISORY RESPONSIBILITIES

Reports To: PAYROLL MANAGER

Supervises: NONE

POSITION REQUIREMENTS

• Minimum Education
• High school graduate or equivalent.
• Minimum Work Experience
• 3-5 years of Payroll processing and Payroll liability experience.
• Experience in high-volume payroll processing (1500+ employees)
• Required Licenses/Certifications
• ADP certification helpful.
• Required Skills, Knowledge, and Abilities
• Knowledge of Microsoft Word and Excel. Good written communication skills. Customer service attitude. High level of confidentiality.
• Preferred Qualification
• Associate's Degree
• Knowledge of Federal and State of Texas payroll legislation.

PHYSICAL REQUIREMENTS

• Normal office environment.

QUALITY BEHAVIORAL EXPECTATIONS

Generally and in all job specific duties: Uses critical thinking skills to determine evidence based solutions. Systematically gathers and reviews pertinent information to prevent errors (PDCA -- Plan, Do, Check, Act). Pursues individual or team learning and growth opportunities to continually build skills. Understands and abides by all safety regulations.

SERVICE EXCELLENCE BEHAVIORAL EXPECTATIONS

• Generally and in all job specific duties: Maintains patient confidentiality. Rounds regularly with patients, direct reports and/or customers. Uses telephone and elevator etiquette. Acts as an employee ambassador. Committed to know hospital service lines and shows pride in our organization. Uses AIDET when dealing with internal or external customers.

FISCAL RESPONSIBILITY BEHAVIORAL EXPECTATIONS

• Generally and in all job specific duties: Takes responsibility for solving problems. Treats company resources responsibly. Performs work functions timely and accurately. Respects our environment; keeps public areas neat and clean and returns supplies to the appropriate areas.

PEOPLE BEHAVIORAL EXPECTATIONS

Generally and in all job specific duties: Supports the team through good attendance. Maintains a professional appearance. Creates a positive team environment; flexible and supportive setting an example of cooperation. Uses meaningful communication; provides honest feedback that is valuable and not critical and discourages negative talk and gossip. Respect co-workers.

JOB SPECIFIC FUNCTIONS

1. Demonstrates an understanding of and adherence to the HMHD Compliance Plan.
2. Conduct reflects HMHD's values and a commitment to HMHD's Code of Conduct.
3. Attends the required corporate integrity and compliance training and education programs.
4. Demonstrates proficiency in understanding the materials presented during the corporate integrity and compliance training and education program.
5. Complies with all HIPAA standards.
6. Keeps all payroll files organized, confidential and secure.
7. Ensures that data entry of time and employee data into ADP is completed in an accurate, timely manner.
8. Verifies the accuracy of vacation and sick pay accruals.
9. Oversees the maintenance of Direct Deposit, W-4's, withholdings, garnishments and deductions.
10. Assists with implementation of the scheduling system and all required system upgrades.
11. Responds to employee inquires in a courteous, professional manner.
12. Completes required training classes provided by ADP.
13. Educates managers and employees on the appropriate use of the payroll and timekeeping system.
14. Prepare final payments and update system records for terminations.