Payroll Specialist

Prysmian is the world leader in the energy and telecom cable systems industry. Each year Prysmian manufacturers thousands of miles of underground and submarine cables and systems for power transmission and distribution, as well as medium low voltage cables for the construction and infrastructure sectors. We also produce a comprehensive range of optical fibers, copper cables and connectivity for voice, video, and data transmission for the telecommunication sector.

We have 30,000 employees, across 50+ countries. Everyone at Prysmian has the potential to make their mark; because whatever you do, wherever you are based, you will be part of a company that is helping transform the world around us. 

Make Your Mark at Prysmian!

Position Summary

The Payroll Specialist is responsible for accurately processing payroll and ensuring compliance with all applicable regulations and company policies. This role requires strong technical expertise, attention to detail, excellent communication skills, and the ability to troubleshoot payroll-related issues in a fast-paced environment.

As a Payroll Specialist, you will play a critical role in supporting employees across North America while partnering with HR, Finance, and business leaders to ensure accurate and timely payroll processing. This position offers the opportunity to support complex multi-state payroll operations, work with ADP payroll systems, contribute to process improvement initiatives, and gain exposure to both U.S. and Canadian payroll operations within a global organization.

• Multiple medical, dental, and vision plan options
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA) with company contributions
• 401(k)
• Employee Stock Ownership Plan (YES)
• Paid Parental Leave
• Adoption Assistance Program
• Tuition Reimbursement
• Employee and dependent scholarship opportunities
• Company-paid Short-Term Disability, Long-Term Disability, and Life Insurance
• Employee Assistance Program (EAP)
• Employee discounts on travel, entertainment, insurance, and more
• Paid Time Off eligibility beginning on Day One!

Key Responsibilities

• Process full-cycle payroll accurately and on schedule using ADP Vantage.
• Process and support multi-state payroll activities while ensuring compliance with applicable federal, state, and local regulations.
• Review and validate payroll inputs including new hires, terminations, compensation changes, bonuses, benefit deductions, and one-time payments.
• Maintain payroll records, employee data, tax elections, direct deposit information, and supporting documentation while ensuring confidentiality and data integrity.
• Ensure payroll transactions comply with federal, state, local, and company requirements.

• Analyze payroll data to identify discrepancies, trends, and potential compliance issues.
• Perform payroll audits and reconciliations prior to payroll submission.
• Reconcile payroll activity and assist Finance with payroll-related reporting and account analysis.
• Generate payroll reports and utilize Excel functions such as PivotTables, VLOOKUP, and related data analysis tools.

• Serve as a primary point of contact for employee payroll inquiries.
• Investigate and resolve payroll discrepancies, tax issues, timekeeping concerns, and system-related errors.
• Partner with HR and Finance to resolve complex payroll situations and ensure a positive employee experience.

• Support compliance with federal, state, and local payroll regulations.
• Assist with payroll audits, reporting requirements, and year-end payroll activities.
• Support process improvement initiatives designed to increase payroll efficiency, accuracy, and scalability.
• Participate in payroll system testing, documentation, and workflow optimization efforts.

• Experience with ADP products or comparable payroll/HCM systems.
• Experience with multi-state payroll processing.
• Experience with payroll audits and reconciliations.
• Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, and data analysis functions.
• Strong understanding of payroll regulations and payroll best practices.
• Ability to independently troubleshoot and resolve payroll issues.
• Excellent communication and interpersonal skills.
• High attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Experience supporting Canadian payroll.
• Process improvement or workflow optimization experience.
• Bilingual in French (written and verbal).
• CPP (Certified Payroll Professional) designation or pursuit of certification.

Bachelor’s degree in Accounting, Finance, Business, Human Resources, or a related field preferred.

Equivalent combination of payroll experience and education will be considered.

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Job Offer Fraud Alert

We take the security of our candidates seriously. Please be aware of job offer scams involving individuals falsely claiming to represent our company.

Our company will **never**:

• Ask for payment, fees, or financial information at any stage of the recruitment process

• Request passwords, banking details, or copies of personal identification via email or text

• Extend a job offer without a formal interview process

• Communicate from non-company email addresses (e.g., Gmail, Yahoo)

All legitimate communications from our recruitment team will come from an official company email domain (ending in @prysmian.com).

If you believe you have been contacted regarding a fraudulent job offer or are unsure about the authenticity of a message, please contact us directly at [email protected].

Prysmian, as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.

All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.

Visit our DE&I Page to learn more about Prysmian’s commitments.

Your application data will be treated according to our Data Protection Policy. If you believe you require assistance to complete this form or to participate in an interview, please contact us at [email protected].