Payroll Specialist

Job Purpose

The mission of Hope the Mission (HTM) is to prevent, reduce, and eliminate poverty, hunger, and homelessness by offering immediate assistance and long-term solutions such as building tiny home communities around the Los Angeles area.

At Hope the Mission, our employees are our most valued asset and we are passionate about retaining, developing, and recruiting the best talent available. Building organizational capability and talent is a priority for Hope of the Valley. Providing opportunities for individuals to learn and grow in their careers is essential to mastering current responsibilities and preparing for growth and changes in the work environment

We are currently seeking a Payroll Specialist to work in a dynamic, growing, fast-paced non-profit Organization and leading provider of homeless services in the SFV and Antelope Valley.

Our Payroll Specialist is responsible for the timely and accurate processing of Hope the Mission payroll processes.

Key Responsibilities

Payroll

• Manage multiple parts of the bi-weekly payroll processing for the company and ensure that each is delivered in a timely manner.
• Monitor the timeliness and accuracy of data submitted for payroll processing, such as timecards and adjustments.
• Ensure all hours employees work are properly accounted for and any vacation or sick time is tracked and put into the payroll system accurately.
• Update payroll records by entering accurate changes in tax exemptions, insurance coverages, savings, 401K deductions, garnishments, job titles, and department/division/organization transfers and status changes.
• Process final paychecks at employment resignation or termination.
• Respond to employee payroll questions in a timely manner.
• Facilitate the resolution of paycheck errors at the discretion of the CFO.
• Maintain personnel and system records, while ensuring confidentiality.
• Must maintain strong attention to detail to ensure data is entered into the system error-free.  
• Keep accurate employee records and computer records updated with current employee information, i.e. accurate rates, W4 status, benefits statuses, addresses or telephone numbers, etc.
• Complete employment verification and return to specific agencies

Expertise, Knowledge, Skills, and Abilities:

• 3-5 years experience in processing payroll.
• ADP Workforce Now experience preferred.
• Knowledge of labor and payroll laws.
• Proficient computer skills, including Excel.
• Typing a Min. of 65 WPM
• Must have impeccable, error-free data entry skills.
• Expert-level attention to detail
• Able to anticipate department needs
• Able to maintain department productivity with minimal oversight
• Excellent communication and follow-through skills
• Display integrity and ethics in handling confidential information
• Consistently offer professional, friendly, and engaging service
• Good judgment and ability to work well with others as a team and follow instructions

Qualifications

• Understands and supports the mission and vision of Hope the Mission
• Ability to deal with confidential information.
• Must be able to work under pressure and with strict deadlines.
• Excellent written and verbal communication skills
• MAC proficiency required.
• Proficient with database applications.
• Excellent time management skills.
• Must possess the ability to meet deadlines and work with attention to detail.
• Must possess excellent problem-solving skills.
• Ability to interact with others professionally.
• A criminal background check is required.
• A Valid CA driver's license is required.

Physical Demands, Environmental Conditions, Equipment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The employee is required to: walk and climb stairs; Have the ability to lift up to 30 lbs. Handle, finger, grasp, and feel objects and equipment; Reach with hands and arms; Communicate, receive and exchange ideas, information by means of the spoken and written word; Be mobile by moving oneself from place to place quickly and easily; Repeat various motions with the wrists, hands, and fingers; Be able to have visual activity for (including, but not limited to) administrative tasks; May need to drive vehicle in and around Los Angeles County and the Antelope Valley for HR orientations; Be able to enter various buildings that may require climbing stairs. Be periodically subjected to outside environmental conditions. Use a desktop and/or laptop computer; copy, postage, and fax machines. Complete all required forms in personal writing.

Hope the Mission provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, HTM complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, placement, promotion, recall, transfer, leaves of absence, compensation, and training.