Payroll Specialist

Medison offers hope to patients suffering from rare and severe diseases, by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.

As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead, and work relentlessly to bring therapy to patients in need, no matter where they live.

Our values are at the core of every action we take, and we are committed to going above and beyond for the benefit of the patients we serve.

We are a dynamic, fast-paced company, operating in over 34 countries across 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us!

The Payroll Specialist acts as liaison for entire payroll operations in collaboration with accounting teams and external payroll partners across multiple countries. The role focuses on accurate data handling, coordination with vendors, HR or any other internal stakeholder and timely payroll processing within an international payroll model. 

1. Payroll input & review responsibilities

·      Gather payroll inputs (timesheets, car logs, and other relevant data) from internal departments (e.g. data provided by the Human Resources team)

·      Review and analyze input data, clarifying discrepancies where needed

·      Provide payroll input data to external payroll partners using agreed templates and communication channels

·      Support the verification of employee classification and correct cost center allocation in journal entries

·      Support the maintenance and communication of the payroll calendar with internal and external partners

·      Coordinate payroll output delivery with external payroll partners and follow up to ensure timely completion

·      Review payroll calculations received from vendors and support clarification and corrections when needed

·      Ensure required internal approvals are obtained prior to payroll finalization

·      Prepare and verify payroll reports and supporting documentation as required (e.g. periodical declarations to authorities)

3. Payroll payments process support

·      Coordinate receipt of payroll-related bank files from external payroll providers

·      Inform the Controller when bank approvals are required

·      Follow up on payroll payments and support resolution of returned or rejected payments

·      Support the accounting team with bank file–related issues when they arise

4. Accounting support responsibilities

·      Ensure journal entries are received from external payroll providers and follow up when needed

·      Support external payroll providers during journal entry preparation, within defined payroll team responsibilities

·      Ensures Seamless HR–Payroll collaboration ensures accurate onboarding, compliant payroll processing, and a smooth employee lifecycle from day one to exit

6. Systems & employee support

·      Update employee bank account information in NetSuite

·      Handle employee payroll-related requests via ticketing systems

·      Provide timely support and guidance to employees on payroll-related topics

·      Support additional operational activities in line with department needs.

·      Support and participate in internal and external payroll audits

Required Education and Experience

·      3 - 5 years of experience in payroll, finance, or related administrative roles within a multinational environment

·      Proficiency in English

·      Experience working with ERP systems (NetSuite experience is an advantage)

Required Qualifications

·      Strong attention to detail and analytical skills

·      Ability to work effectively in a fast-paced, deadline-driven environment

·      Able to work independently while following established processes and controls

Internal and External Interfaces

·      Collaboration with external payroll providers

·      Close cooperation with Finance and HR teams