Payroll Specialist

Wise is a global technology company, building the best way to move and manage the world’s money.
Min fees. Max ease. Full speed.

Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.

As part of our team, you will be helping us create an entirely new network for the world's money.
For everyone, everywhere.

More about our mission and what we offer.

We’re currently hiring for a 12 months fixed term Payroll Specialist to join our global
Payroll Team based in Tallinn!

We’re looking for a payroll superstar, with a keen eye for accuracy, attention to detail
and a desire to share your EMEA payroll expertise and knowledge with our Global
Payroll Team.

Reporting to the Payroll Lead, you’ll have above-average understanding of payroll
across the EMEA with focus on Estonia, its overall function, and how our team
provides excellent service to others. You’ll be responsible for the accurate, effective,
and timely processing of your payroll for each pay period.

Wise has already pioneered new ways for people to transfer money across borders
and currencies. Our customers can also manage their hard-earned money with the
world’s first platform to offer true multi-currency banking. We’re 6000+ Wisers strong,
with over 90 nationalities working in 25+ locations around the globe! We’re looking
for a Payroll Specialist who lives our values, will help grow our culture, and drive our
mission forward! 

Your Mission

This exciting role will join a team responsible for the overall global payroll process,
including compliance, internal audit, and reconciliation across multiple countries for
Wise. You’ll complete a variety of daily, weekly, monthly, annual, and ad-hoc tasks to
ensure your payrolls are processed in accordance ahead of payroll deadlines.

This role will include supporting the payroll application, Cloudpay, of which we
facilitate our payrolls. In processing and supporting the payroll you will strive for
accuracy, reduce errors, and payroll more efficiently. You will develop robust &
detailed processes to ensure the execution of payroll in an effective, efficient, and
timely manner. Cross-training will be key!

This amazing role will also participate by providing a variety of deliverables, including
global projects, pre-post payroll journals, internal audits, and more. Also, you will
provide input regarding team goals, KPIs, efficiencies, process improvements, and
future optimization of our payroll team - all while providing outstanding customer
service. Always.

The Specifics:

• You’ll be working as a part of a wider Global Payroll Team, servicing 25+ countries using Workday (HRIS), while focusing specifically on our EMEA & Estonia based Wisers
• You’ll prepare, double-check, cross-check, review and analyze payroll inputs according to the established deadlines
• You’ll be completely responsible to ensure the timely submission of your payroll inputs to our third party payroll provider
• You’ll partner with your Lead to recommend new approaches, policy and procedure changes towards continuous improvement within the team
• You’ll ensure your payrolls balance to your inputs - always
• You’ll be responsible for all documentation within your historical payroll files
• Continue to increase subject matter expertise on your allocated locations, on all payroll and legislative matters, providing support, as needed, to others
• Work with the Payroll team and the Payroll Lead to provide additional processing/transaction support, as needed

Compliance:

• You’ll ensure compliance across local payroll tax laws, while meeting applicable timelines effectively and efficiently
• Stay current with regulation changes affecting your payrolls to ensure accuracy and service to our customers
• Partner to complete and respond to regulatory agency inquiries

Financials, Audits, and Reporting:

• Responsible for outputs of your payrolls, such as payroll journals, GL files, and ad-hoc reporting
• You’ll ensure all reporting and data is completed timely

Your challenges

• We’re evolving our payroll model - you’ll have the chance to bring your brainpower and prior experience to help us build an outstanding payroll team as we continue to grow and scale
• You’ll assist to create efficiencies in our current ways of working and help us develop new ways of payroll processing

• Prior EMEA / Estonia payroll processing experience of at least 1-3 years in a high growth, product or service led company - this assists you to know how to deal with ambiguity and shifting priorities, and come up with innovative solutions
• Payroll skills - you’ll have experience in preparing, processing, correcting, and auditing most aspects of payroll - as well as the ability to learn new payroll processes efficiently
• Fluent in English, both written and verbal - Other languages are always welcome!
• Above average tech skills – particularly with Google Docs, Sheets, and Microsoft Excel for use of pivot tables, charts, etc - as well as being proficient in using payroll software.
• Collaborative - you’ll have a passion and skill for building strong relationships based on trust and mutual respect
• Detail focused - you’ll have an eye for the details and an appreciation of data and analytics, using these two skills to drive your decisions
• Adaptable - you will be as comfortable working with ambiguity as you are with certainty. We need someone who can be agile enough to respond to changing priorities, but be able to hold clear on the long term path ahead
• Curiosity to learn, grow - we don’t expect you to be an expert, but we’ll need you to have a positive, can-do attitude - with a willingness to learn new things
• Ability to multi-task - you must be able to handle multiple tasks - often at the same time. You’ll also have the ability to start, stop, pick-up and complete tasks on a recurring basis
• Teamwork focused - You excel in a teamwork-oriented setting. This role requires you to partner with your peers and cross-check assigned payrolls

For everyone, everywhere. We're people building money without borders  — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

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