Payroll Specialist- SAN JOSE, COSTA RICO

PAYROLL SPECIALIST- Costa Rica (on site)

Arxada is a global leader in innovative solutions that protect our world. Our groundbreaking technologies, in-depth regulatory know-how, manufacturing and process development help our customers to safeguard nutrition, health and infrastructure efficiently through chemistry and biotechnology that enhance sustainability. We offer a broad portfolio of ingredients and services for multiple end-markets that include Human Health & Nutrition, Home & Personal Care, Professional Hygiene, Paints & Coatings and Wood Protection. 

With customers in more than 100 countries, the company achieved sales of CHF 2 billion in 2024. Headquartered in Basel (Switzerland), Arxada employs 3,200 associates across 24 production sites and 14 R&D centers, all committed to our customers’ success. 

 We are seeking a highly skilled North America Payroll/ Tax Expert to join our team. As a Payroll Specialist, you will be responsible for managing payroll process and inquiries for our North America -based employees, Canada and Mexico ensuring that all related regulations and legal requirements are met. You will also be responsible for ensuring accurate and timely payment of salaries, bonuses, and other employee payments. THIS ROLE IS BASED IN COSTA RICO

Essential Job Functions:

• Ensure compliance with North America payroll, adhere to regulations and legal requirements.
• Process payroll for North America-based employees accurately and timely.
• Ensure timely submission of all payroll-related taxes and other government reports.
• Responsible for setting up new entities when needed in various states and counties as permitted.
• Main contact for Payroll Team to provide support to Tax and Finance Teams across multiple entities 
• Manage and maintain accurate employee records and information.
• Respond to employee inquiries regarding payroll and various payroll -related matters.
• Coordinate with other departments to ensure timely and accurate processing of employee benefits, including health insurance, entering new hires, retirement plans, and other benefits.
• Stay up to date with changes in North America payroll, regulations and communicate any changes to the relevant stakeholders. 
• Partner with Finance Team in delivering accurate reports
• Assist with upcoming integration with a new payroll vendor and or new payroll platform
• Ability to create streamline process to work efficiently and effectively
•  Cross Train amongst Payroll Team to cover leaves and absences.
• Time and Attendance Management
• Generating payroll reports and assisting with audits
• Other duties as assigned

Qualifications & Experience:

• Bachelor's degree in finance, accounting, or a related field.
• At least 7 (had 5 previously) years of experience in North America payroll processing and Tax experience.
• ADP WORKFORCE proficiency (HIGHLY PREFERRED)
• Must have Payroll Tax experience, the knowledge to set up entities to ensure employees are paid correctly across several states in the US. 
• Strong attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Excellent communication skills and ability to work collaboratively with others.
• Proficiency in relevant payroll and pension software and systems: ADP Work Force Now and Workday.

Arxada has world class offering in two distinct areas:

Microbial Control Solutions (MCS) focuses on threats posed by microorganisms to people and planet through five distinct business lines including Professional Hygiene, Home & Personal Care, Wood Protection, Paints & Coatings and Material Protection.

Nutrition, Care & Environmental (NCE), meanwhile, provides materials used to manufacture composites for electronics, aerospace and other markets, as well as vitamins and nutritional ingredients, chemicals and performance intermediates, and raw materials for a wide range of high-performance applications.

Arxada is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a qualified individual with disability, protected veteran status, or any other characteristic protected by law.

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