Payroll Specialist

Responsibilities:

• Oversee full-cycle payroll processing using Dayforce and ADP for approximately 500+ team members situated across Canada and the United States.
• Ensure all transactions for payroll, pension, and benefits from team member hire to termination/retirement are submitted and processed accurately within the required deadlines.
• Review all payroll and benefits-related submissions to ensure accuracy (payroll runs, tax remittance, taxable benefit recording, invoices, benefit enrollments).
• Verify, input/maintain, and organize all payroll, pension and benefits information and documentation (i.e., new hires, deductions, role & salary changes, leaves, terminations).
• Process other team member changes including pay corrections, retroactive payments and adjustments, severance pay, system terminations, and Records of Employment (ROE).
• Review team member timecards using the time and attendance system; identify inconsistencies; liaise with people managers to resolve issues.
• Prepare payroll documentation, records and files appropriately to regulatory bodies.
• Work closely with both finance and HR for administration of quarterly, year-end and ad hoc payments (commissions, merit bonuses, incentive programs).
• Liaise with 3rd party payroll and benefits providers regarding changes or issues (Manulife, Ceridian, ADP, Telus Health, Gennex,)
• Track, deduct, and remit all garnishments and other special payroll deductions.
• Handle group benefits administration (e.g., monthly premium remittance statements, reports).
• Manage and deliver attendance & leave reporting; report annual vacation carry over balances and calculate entitlements.
• Ensure that monthly and year end regulatory filings are performed on a timely basis.
• Accountable for all year-end payroll and benefit processing activities (T4s, T2200s).
• Interpret policies and government regulations affecting payroll procedures.
• Assist with development and implementation and of new policies and systems.
• Support all internal and external audits related to payroll.
• Offer support to special projects and implementation of Finance and HR initiatives. Provide regular and ad hoc reports to both teams, as required.

Experience & Qualifications:

• Degree or diploma in Business Administration, Human Resources Management or a related field.
• Payroll Compliance Practitioner (PCP) certification is required.
• Proven experience managing full-cycle payroll processing for CAN operations is required. Familiarity and experience with US payroll preparation and processing is considered an asset.  
• Expertise using Dayforce or ADP payroll platforms, combined with in-depth knowledge of payroll practices, and relevant tax regulations, procedures, and processes.
• Customer-service mindset; committed to delivering exceptional service to leaders, team members, potential future hires and vendors. Excellent verbal and written communication skills
• Highly organized and great time management skills – you meet date-driven timelines in a fast-paced environment and effectively manage multiple priorities simultaneously.
• Laser-focused attention to detail. Maintain a high level of confidentiality and deal with sensitive issues with tact and discretion is essential.
• Adept ability to uncover payroll/data issues and implement corrective actions.
• Demonstrated ability to work independently and as part of a team.
• Excellent at time management, prioritization, and organizational skills
• Continuous improvement mindset to streamline payroll processes.
• Responsible for processing year-end tasks.