Payroll Specialist

📍 Eindhoven HQ | Hybrid (50% onsite)

“At Sendcloud, we build an all-in-one shipping platform that helps e-commerce businesses scale their operations while delivering amazing shipping experiences. What started as a need for a better way to ship has grown into one of Europe’s leading shipping solutions — trusted by over 25,000 online retailers. Together, we’re on a mission to solve shipping globally.”

We’re looking for a proactive and detail-oriented Payroll Specialist to ensure our employees across the Netherlands, Germany, and Italy are paid accurately, on time, and in full compliance with local legislation.

You’ll be our in-house expert on payroll and statutory regulations — especially Dutch payroll (tax rules, pension enrolment, social security, 30% ruling). For Germany and Italy, you’ll work closely with local consultants to ensure full compliance.

You will also support HR in coordinating payroll for colleagues hired through our Employer of Record (EOR) provider in other European countries. You’ll collaborate closely with Finance, HR, and our payroll partner Remote. You will report directly to the Team Lead Finance, with support from our finance administration team.

This role is perfect for someone who enjoys working in a fast-paced, international environment and loves solving problems.

• Manage end-to-end payroll processing for employees in NL, DE & IT

• Ensure compliance with local legislation, tax requirements & labor regulations

• Monitor and process tax withholdings, social security & statutory deductions

• Handle pension enrolment and ensure accurate reporting for payroll processing

• Maintain and update employee records in our payroll system (Remote.com)

• Verify changes such as new hires, salary adjustments & terminations

• Ensure correct calculation of Dutch 30% ruling benefits for eligible employees

• Act as the primary contact for payroll-related questions

• Reconcile payroll accounts and support finance with reporting & audits

• Identify and implement improvements to streamline payroll processes

• 3–5 years of payroll experience, ideally in an international/multi-country environment

• Strong knowledge of Dutch payroll legislation, tax rules, social security & pensions

• Proven experience applying and calculating the 30% ruling

• Experience with payroll in Germany and/or Italy is a plus

• Skilled in working with payroll providers, HRIS/payroll systems & MS Excel

• Strong analytical skills and high attention to detail

• Discretion in handling confidential information

• Excellent English communication skills — Dutch and/or German is a plus

• Independent, accurate, and able to meet deadlines

💩 No bullshit – We value honesty, transparency, and openness. Share your mistakes and learn from them.
🎯 Grow & Win – Be curious. Keep learning and improving. Develop your skills and support others in doing the same.
🎠 Have fun – Be yourself! We work hard together and enjoy the ride as a team.

• Competitive salary that grows with your impact

• Flexible hybrid work model (min. 50% in office) + €500 home office budget 🏠

• 28 holidays per year (based on full-time) + a free day off around your birthday 🎉

• 4-week paid sabbatical after 3 years at Sendcloud 🏝️

• €2,000 annual study budget to keep developing your skills 📚

• Access to the Sendcloud gym & weekly Bootcamp sessions 💪

• Pension scheme

• Health insurance discount

All CVs must be submitted in English.