Payroll Specialist

Teamified is a global talent partner helping companies build exceptional remote teams across IT, software, product, and digital innovation. We work with leading enterprises and fast-scaling tech businesses worldwide to enable access to world-class talent and accelerate growth. With operations across multiple countries, our mission is to make building high-performing global teams simple, fast, and cost-effective. Teamified supports hundreds of clients, with more than 200 engineers, testers, product managers, designers, and technology experts delivering impactful solutions daily.

We are looking for a highly detail-oriented Payroll Specialist to take full ownership of payroll operations across the Philippines, India, and Sri Lanka. This role ensures accurate, timely, and compliant payroll processing across multiple jurisdictions and payroll cycles. The position manages payroll through Sprout (PH), Zoho Payroll (IN), and coordinates closely with the Sri Lanka finance/HR team for monthly SL payroll execution. Strong collaboration with HR, finance, operations, and account managers is key to ensuring payroll accuracy, compliance, and employee satisfaction.

1. End-to-End Payroll Ownership

Philippines Payroll (Bi-monthly)

• Run full payroll every 5th and 20th via Sprout.
• Update salary changes, allowances, incentives, and adjustments.
• Compute statutory contributions (SSS, PhilHealth, Pag-IBIG) and withholding taxes.
• Handle off-cycle payrolls, corrections, and final settlements.

• Manage monthly payroll through Zoho Payroll.
• Ensure correct salary updates, statutory deductions, and compliance.
• Compute PF, ESI, PT, and TDS accurately.
• Process off-cycle runs and final settlement payments.

• Coordinate closely with SL Finance/HR to process monthly payroll.
• Validate salary changes, attendance, allowances, and statutory deductions.
• Support SL payroll compliance and documentation requirements.

2.Payroll Variations, Incentives & Special Adjustments

• Coordinate with Account Managers and Operations to capture incentives, overtime, reimbursements, and client-approved variations.
• Ensure all HPRN (Hours, Payroll, Rates & Notes) updates are complete and accurately reflected in payroll cycles.

3.Off-Cycle Payments & Employee Exits

• Compute and process final pays across PH, IN, and SL.
• Manage adjustments, back pays, retroactive corrections, and off-cycle payments.
• Coordinate with HR to ensure accurate exit workflows and compliance.

4. Payroll Systems & Database Management

• Maintain accurate payroll databases in Sprout and Zoho Payroll.
• Ensure master data alignment between HR, operations, and payroll.
• Manage payroll calendars, reminders, compliance dates, and documentation.

5. Statutory Compliance & Reporting

• Compute and remit SSS, PhilHealth, Pag-IBIG, and BIR withholding tax.
• Submit monthly, quarterly, and annual statutory reports.

• Manage statutory payroll deductions (PF, ESI, PT, TDS).
• Coordinate filing and compliance submissions with the India Finance Compliance Officer.

• Strong end-to-end payroll experience in the Philippines.
• Hands-on experience using Sprout or similar HRIS/payroll platforms.
• Solid understanding of PH statutory rules (SSS, PhilHealth, Pag-IBIG, BIR).
• Experience managing off-cycle payrolls and full-and-final settlements.

• Exposure to India payroll or willingness to train.
• Understanding of PF, ESI, PT, and TDS.
• Exposure to Sri Lanka payroll processes is a plus.
• Strong Excel and reconciliation skills.

• High attention to detail and accuracy.
• Strong communication and coordination capabilities.
• Ability to manage multiple payroll cycles and tight deadlines.

• Open to all educational backgrounds; preference for Accounting, Finance, or HR fields.
• Minimum 5+ years of payroll experience strongly preferred.

• Flexible working hours and hybrid work environment focused on managing energy rather than time.
• Access to online learning platforms and a professional development budget.
• Collaborative, no-silos work culture that values learning and cross-functional growth.
• Dynamic social culture with team lunches, activities, and engagement events.
• Comprehensive health insurance coverage.
• Attractive leave benefits.
• 13th Month Salary