Payroll Specialist

Mindoula is a next generation population health management company that identifies, engages, and serves populations with complex behavioral health, medical, and social challenges across the continuum of care. By using technology to “scale the human connection,” Mindoula helps health plans, health systems, hospitals, and provider groups extend their reach and achieve their value-based service delivery goals.  At Mindoula, we address the full range of behavioral health challenges. We deploy tech-enabled teams of case managers, care managers, community health workers, peer support specialists, therapists, and psychiatrists to provide 24/7 support to even the most complex and underserved behavioral health populations.

The Payroll Specialist is responsible for end-to-end payroll processing, payroll system maintenance, and ensuring compliance with applicable payroll regulations. This role works closely with Accounting and cross-functional teams as part of the Operations team to support the needs of a fast-moving, high-growth organization.

Essential Duties and Responsibilities

Payroll Operations:

• Process bi-weekly payroll across all entities and affiliates.
• Run and validate payroll reports to support financial accounting and journal entry posting.
• Serve as the main point of contact for employee payroll inquiries.

Systems and Compliance:

• Maintain payroll systems to ensure accurate processing of compensation, deductions, benefits, garnishments, and taxes.
• Process payroll changes for new hires, terminations, and pay adjustments.
• Ensure compliance with federal, state, and local payroll and wage/hour laws.
• Provide documentation and support for internal and external audits.

Reporting and Reconciliation:

• Prepare and submit payroll and tax reports to federal, state, and local agencies.
• Generate payroll reports for leadership review and financial analysis.
• Prepare 1095-C forms.
• Support reconciliation of payroll-related accounts including FSA, HSA, 401(k), and tax liabilities.
• Assist with payroll-related journal entries and bank reconciliations.

Systems Administration and Process Improvement:

• Maintain payroll schedules and earning/deduction codes within the HRIS.
• Manage state and local tax accounts, including setup of new accounts.
• Administer FSA, HSA, and dependent care accounts and manage related funding.
• Fund 401(k), HSA, and FSA contributions and maintain API connections for reporting and funding.
• Recommend improvements to payroll processes and workflows.
• Stay current on payroll regulations and HR technology developments.

Additional Responsibilities:

• Assist with workers’ compensation, 401(k), and other payroll-related audits.
• Support annual financial statement audits with required payroll documentation.
• Perform other duties as assigned.

Requirements and Qualifications

Education and Work Experience:

• Bachelor’s degree preferred; equivalent experience considered.
• 2+ years of progressive payroll experience required.
• Healthcare industry experience preferred.

Skills and Qualifications:

• Experience in a high-growth environment preferred.
• HRIS implementation experience a plus.
• Strong attention to detail and accuracy.
• Experience with payroll and tax reporting; UKG Pro and/or UKG Ready preferred.

Location

This is a 100% remote position that must be located in the United States.