Payroll Specialist

Our diverse People Team are spread far and wide; across Europe, Canada, Australia and the UK. We value diversity and inclusion and people who challenge the status quo to make the world a better place. 

The successful candidate will play a fundamental role in our fantastic HR Team as Payroll Specialist supporting the preparation of an accurate and timely payroll. They will be responsible for payroll operations within each country and provide legislative guidance to employees and the business for their specific jurisdictions.

The role is to be hybrid - 3 days office, 2 days remote home office.

• Process payroll within managed services model; approx 2.000 monthly payslips. 

• Process all payments and deductions accurately and timely including salary, benefits, pension and shares.

• Ensure all employees are paid in accordance with the payroll schedule.

• Reconcile all tax and social security deductions, ensuring they are filed and paid accurately and on time.

• Prepare ad-hoc variable data for submission via the agreed templates, ensuring accuracy.

• Manage Long Term Sickness, Maternity/Adoption/Paternity.

• Process leavers holiday balances.

• Manage and analyse our payroll data to ensure accuracy and provide key information to other teams in the business (eg. Finance).

• Collate data from approved data submitters, ensuring it is duly authorised.

• Check payroll integrations have been processed successfully by our Payroll Provider for starters, leavers, permanent/variable changes, and absence.

• Manage our People Portal (ticketing system) and respond to payroll queries timely and in a way that aligns with our values. 

• Review output reports from payroll provider, ensuring all instructions have been correctly interpreted and processed 100% accurately.

• Manage detailed payroll check lists and prepare for Manager review at submission, pre-approval, month end and quarter end stages.

• Check accuracy of GL outputs and manage query resolution.

• Actively participate in team meetings and training exercises.

• Remain updated in payroll legislation and self develop through our Talent Development library.

• Work with the people operations team, suppliers, and the benefits manager to support in delivering the annual benefits calendar.

• Support continuous improvement of payroll processes and usage of systems.

• Communicate with providers on a regular basis to ensure schemes are kept up to date.

• Opportunities for development and involvement in broader Payroll activities.

• Minimum of 3 years payroll experience in a fast paced and dynamic environment.

• A team player with the ability to take initiative and lead by example.

• Excellent interpersonal skills – treats people with respect; is approachable, open and direct; develops effective working relationships with staff at all levels.

• Organised with strong time management skills.

• High degree of PC literacy with advanced Excel (Pivots and VLookups).

• Good decision making skills.

• Flexible approach to work, responsibilities and deadlines.

• Strong focus in customer service is essential.

• Resilient, Diplomatic, Discreet, Confidential.

• Min 3 years experience of payroll and benefits administration.

• Able to balance and reconcile payrolls.  

• Maintains an up to date knowledge of all payroll legislation.

• High level of attention to detail with good analytical and numeracy skills.

• English fluency & Dutch language skills (conversational) are essential