Payroll Specialist

Major Responsibilities:

• Manage and ensure disbursement of payroll across the company and coordinate payroll processing on ZOHO.
• Provide Excellent customer service to employees with a quick turnaround time
• Work with department leads to ensure the accurate reporting of time and attendance prior to each payroll processing period
• Coordinate with HR and Accounting to verify employee data and accounts, validate payroll inputs such as new hires, exits, attendance, leaves, variable pay, and deductions.
• Ensure accurate calculation of wages, tax withholdings, and company deductions
• Maintain pay data entry for all lines of business and process accurately and timely
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates
• Ensure compliance with relevant Indian labor laws, Income Tax (TDS), Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), and other statutory deductions.
• Maintain payroll records, handle audits, and support statutory inspections.
• Perform payroll payments and account reconciliations with accounting books.
• Generate pay slips, tax slips (Form 16), and provide clarification to employees on payroll-related queries.
• Manage payroll software and liaise with vendors/service providers to ensure smooth processing.
• Stay updated with changes in tax laws, social security codes, and labor regulations and assess their impact on payroll.
• Develop and maintain strong relationships across all  levels within the organization.

Education and Experience:

• 2-3 years of multi-state payroll experience required
• Indian payroll experience highly preferred
• Experience with ZOHO payroll systems highly preferred
• High school diploma, Associate’s/Bachelor’s degree is a plus
• Demonstrated knowledge of multi-state and Federal Labor laws, pay practices and policies
• Solid understanding of payroll operations and contribution funding  limits, incentive/bonus/benefit offerings, multistate payroll regulations, payroll tax law and filings, etc.
• A strategic planner with sound technical skills, analytical ability, good judgment and strong operational focus
• Ability to work independently and to carry out  assignments to completion within parameters of instructions given
• Strong Microsoft Excel or Google Sheets with the ability to perform v-lookups, pivot tables, and a variety of formulas
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service