We’re looking for a detail-oriented and highly organized Payroll Specialist to own and manage high-volume payroll across the U.S. and Europe. This role requires strong expertise in processing semi-monthly payroll, off-cycle payments and commission payouts, along with handling complex salaried payroll operations. As a growing global company, we rely on a mix of automated and manual processes, requiring you to have a strong ability to navigate, refine, and improve manual workflows while ensuring 100% accuracy and compliance.
You’re a great fit for this role if you’re comfortable working in a fast-paced, high-growth environment and are experienced in using ADP, Deel, and GSuite to manage payroll operations efficiently.
This role is five days a week in our Houston, TX office (zip code 77042).
Your Day to Day:- Payroll Processing & Accuracy
- Execute semi-monthly multi-state payroll for U.S. and European employees.
- Handle manual payroll calculations for complex cases, including off-cycle payments and adjustments.
- Ensure accuracy in payroll transactions, including new hires, terminations, and salary changes.
- Payroll Compliance & Deductions
- Manage payroll-related taxation, deductions, and withholdings (401k, HSA, FSA, benefits, etc.).
- Ensure compliance with federal, state, and international payroll regulations.
- Process and maintain accurate tax filings and payroll-related government submissions.
- Off-Cycle Payroll & Commission Payouts
- Process off-cycle payroll including commission payouts, bonuses, and corrections.
- Coordinate manual adjustments for retroactive pay, terminations, and special cases.
- Reporting & Audits
- Generate payroll reports for finance and accounting teams.
- Support internal and external audits, ensuring payroll data integrity.
- Reconcile payroll records to maintain compliance and accuracy.
- Employee Support & Process Improvement
- Partner with HR and Finance teams to refine and implement payroll best practices.
- Address employee payroll inquiries, providing clear explanations on pay-related matters.
- Bachelor’s Degree highly preferred
- 2-5 years of payroll processing experience, with experience in managing complex multi-state payroll processes, including deep understanding of payroll taxation, deductions, and compliance regulations (401k, HSA, FSA, etc.).
- Experience managing multi-country payroll highly preferred
- Proficiency in ADP, Deel, and GSuite
- Strong problem-solving and analytical skills, with a keen attention to detail.
- Ability to work independently, meet deadlines, and manage high-volume payroll cycles.
- Excellent communication skills, with the ability to translate payroll complexities into clear guidance for employees, and leadership.
Perks & Benefits:
- Performance-based bonus or commission (for eligible roles)
- Competitive benefits, 401k matching plan and wellness resources
- Opportunity to earn stock options for top-performers
- Paid parental leave
- Paid company & flex holidays
- ZINGy environment: quarterly events, team outings, and MORE!
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