Payroll Specialist

The Mimecast Finance Team is looking for a Payroll Specialist to join the regional payroll team. The primary objective of this role will be to support regular payroll processing. This includes ensuring that all employees are paid accurately and on time, maintaining payroll records, complying with all federal, state, and local regulations, acting as a primary contact with third-party payroll providers and strong collaboration with the Mimecast HR and Benefits Team.

What You'll Do:

• Assist with accurate and timely payroll processing for US, CAD, and PEO payrolls on different pay frequencies on a regular basis.

• Review and verify timekeeping data (e.g., timesheets) for completeness and accuracy before processing.

• Assist with the creation and/or adjustment of pay and benefit codes alongside ADP.

• Audit/process employee maintenance, including new hires, terminations, pay changes, and retroactive pay fed directly from Workday HRIS.

• Maintain employee records and data integrity in payroll systems, as well as corresponding backup.

• Prepare journal entries and account reconciliations on a monthly basis.

• Respond to employee inquiries regarding payroll-related issues.

• Assist in state and local payroll jurisdiction registrations and tax agency notices.

• Perform several post-payroll functions, including 401k/RRSP funding.

• Work closely with payroll manager and payroll provider to process any prior period amendments/adjustments.

• Assists with year-end payroll tasks, including but not limited to reconciliation/distribution of W-2s/T4s.

• Ensures payroll compliance procedures and internal controls are being adhered to. Maintains accurate and up-to-date knowledge of federal/state/country payroll compliance laws.

• Prepare ad-hoc wires as needed.

• Assist with various audits by providing necessary payroll documentation and reports.

What You'll Bring:

• Bachelor’s degree (or higher) required.

• Experience with ADP and HRIS system required.

• Strong interpersonal skills, including the ability to interact in a professional manner with senior level managers, peers, and business partners. Ability to exercise discretion and maintain confidentiality.

• Possesses a high level of attention to detail and accuracy.

• Excellent working knowledge in Microsoft Excel.

• Propensity to own tasks/projects/recurring deadlines through to completion.

• Ability to multitask and work effectively, independently and in teams, ensuring timely completion of assignments and meeting established standards.

• Capable of thriving in a deadline driven and fast-paced function and environment.

What We Bring:

We are Mimecasters. And we are agents of change. We do what we need to protect the world of business from getting important (and potentially compromising) data stolen. We never leave anyone behind. We deliver quickly – and outstandingly. We’re big on honesty because it makes us better and we’re empowered by our mission. That’s The Mimecast Way.

#LI-ND1

DEI Statement

Cybersecurity is a community effort. That’s why we’re committed to building an inclusive, diverse community that celebrates and welcomes everyone – unless they’re a cybercriminal, of course.

We’re proud to be an Equal Opportunity and Affirmative Action Employer, and we’d encourage you to join us whatever your background. We particularly welcome applicants from traditionally underrepresented groups.

We consider everyone equally: your race, age, religion, sexual orientation, gender identity, ability, marital status, nationality, or any other protected characteristic won’t affect your application.

If you require any adjustments or accommodations due to a disability, or any other reason that may help you in your interview process, please let us know by emailing [email protected].

Due to certain obligations to our customers, an offer of employment will be subject to your successful completion of applicable background checks, conducted in accordance with local law.