Payroll Specialist

ABOUT US

At Xsolla, we believe that great games begin as ideas, driven by the curiosity, dedication, and grit of creators around the world. Our mission is to empower these visionaries by providing the support and resources they need to bring their games to life. We are committed to leveling the playing field, ensuring that every creator has the opportunity to share their passion with the world. 

Headquartered in Los Angeles, with offices in Berlin, Seoul, and beyond, we partner with industry leaders like Valve, Twitch, and Ubisoft to clear the paths for innovation in gaming. Our global reach spans over 200 geographies, offering more than 700 payment methods in 130+ currencies.

Longevity Opportunity Vision Enjoy the game!

ABOUT YOU

The Payroll Specialist is responsible for all aspects of payroll processing, ensuring accurate and timely payment of salaries and benefits to employees while maintaining compliance with all applicable laws and regulations. This role requires strong attention to detail, excellent organizational skills, and a thorough understanding of payroll principles and best practices.

RESPONSIBILITIES

• Accurately and efficiently process monthly payroll, including: Calculating and processing salaries, wages, bonuses, overtime, commissions, and deductions.
• Ensuring timely and accurate payment of salaries to all employees.
• Processing new hires, terminations, and salary changes.
• Ensure compliance with all applicable payroll laws and regulations, including the Minimum Wage Act and Employment Act.
• Prepare and submit all required payroll tax filings (e.g., EPF, SOCSO, Form E) to relevant authorities by the specified deadlines.
• Maintain accurate employee payroll records.
• Maintain accurate and up-to-date employee data in the payroll system. Ensure data integrity and accuracy throughout all payroll processes.
• Process employee benefit claims verifying supporting documentation and ensuring eligibility and compliance with company policies.
• Assist employees with benefit enrolment and changes.
• Maintain accurate records of employee benefit plans and enrolments.
• Arrange claim payments to employees in a timely manner.
• Provide comprehensive support to expatriates in completing their individual tax registration process.
• Assist employees with various tax-related matters, including monthly tax deductions, tax residency determination, tax clearance procedures, tax filing, and tax refund applications. Liaise effectively with tax agents to ensure timely and accurate tax clearance for expatriates.
• Develop and maintain internal controls for all payroll, tax clearance and claims processes to ensure accuracy and compliance.
• Communicate effectively with employees, management, and other departments regarding payroll-related matters. Build and maintain positive relationships with employees and colleagues.
• Stay informed about changes in payroll legislation, tax regulations, and best practices in payroll processing.

REQUIREMENTS

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field preferred. High School Diploma or equivalent required.
• Proven experience as a Payroll Specialist or in a related payroll role.
• Proficiency in payroll processing software (e.g., NetSuite, ADP, Paychex). Advanced proficiency in Microsoft Excel (formulas, pivot tables, data analysis).Strong computer skills, including proficiency in Microsoft Office Suite.
• In-depth knowledge of payroll principles, practices, and relevant legislation (e.g., Minimum Wage Act, Employment Act).Strong understanding of payroll taxes, deductions, and benefits administration.
• Excellent analytical and problem-solving skills with strong attention to detail and accuracy.
• Excellent communication and interpersonal skills, both written and verbal.
• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Ability to work independently and as part of a team.
• Strong work ethic with a focus on accuracy and efficiency.
• Maintain the highest level of confidentiality regarding all sensitive employee information.
• Ability to adapt to changing priorities and effectively handle ad-hoc requests. A proactive and results-oriented approach to work.

Don’t meet every requirement listed? Studies show that women and people of color are less likely to apply for jobs when they don’t meet every requirement. At Xsolla, we are committed to building a diverse and inclusive community, so if you think you could be amazing in this role, even without all the listed qualifications, please apply! You may be exactly who we didn’t even know we need.

BENEFITS:

Convenient work tools

Latest Mac workplaces + additional hardware to make you more effective at work

Google Chat, Gmail, Google Drive, Confluence, Jira, GitLab

Professional growth

Free trainings and participation in specialized conferences

Rich knowledge exchange within the company

More perks

Health insurance (Medical, dental and optical)- Employee and dependants

Flexible hours: organize your day according to your needs and sprint & teamwork demands

No dress code

Comfortable and new office environment 

PHYSICAL DEMANDS

The physical demands for this position are sits, stands, bends, lifts, and moves intermittently during working hours. These physical requirements may be accomplished with or without reasonable accommodations. 

The duties of this position may change from time to time so the individual and organization can achieve their results. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive. Xsolla KL Sdn Bhd takes your privacy very seriously, and will not sell or externally distribute any data received during the hiring process. Pursuant to the Personal Data Protection Act 2010 (“PDPA”), Xsolla KL Sdn Bhd is mindful and committed to the protection of your personal information and your privacy. Please direct any inquiries regarding your data privacy to [email protected].

For more vacancies: https://xsolla.com/careers/vacancies