Payroll Specialist

At Deputy, we empower businesses to build thriving workplaces - ones where staff are engaged, customers are served well, businesses are legally compliant, and companies’ profits thrive. Our reach extends across 100+ countries worldwide, serving more than 330,000 workplaces. 

Deputy is a global SaaS workforce management company headquartered in Sydney, San Francisco, and London, backed by top investors and recently surpassed $100m in annual recurring revenue. We've helped millions of workers across industries and aim to empower 80% of the global workforce. If you're passionate about improving the world of work, one shift a time, join us at Deputy and help shape the future of hourly employment!

Here at Deputy, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.

The Role

Our team is looking for a US Payroll Specialist in San Francisco to manage the US payroll function. The USA Payroll Specialist will oversee the entire payroll process, including salary adjustments, verifying timesheets, calculating wages, and ensuring accurate and timely payroll processing. In partnership with the People Team, they will also be responsible for benefits administration including auditing employee enrollments, processing benefit deductions, and ensuring compliance with benefits regulations. As the primary point of contact for US employees regarding payroll and benefits queries, the candidate must provide clear, accurate, and timely responses, leveraging their expertise to offer guidance and support. The ideal candidate is a self-starter with strong verbal and written communication skills and the ability to convey complex information in an easily understandable manner.

The ideal candidate is forward thinking, analytical and methodical, with extensive experience in payroll processing and administration and an expert in their field. Your goal will be to ensure payroll procedures are current, compliant and efficient. You will own the systems necessary to process payroll including Rippling alongside our various benefits platforms and work closely with the Finance & Accounting team in Sydney, Australia. 

Key Responsibilities

• Accurate processing of semi-monthly payroll for all US employees across multiple states in Rippling - including salary adjustments, timesheet auditing, benefits and related deductions 
• Administrator of all the US employee benefits programs including insurance, 401K, and other company provided benefits.
• Primary point of contact for all employee payroll and employee benefit inquiries
• Review of payroll to ensure timely and accurate processing of payroll updates including new hires, terminations, and changes to pay rates. 
• Partnering closely with the People and HR team members to coordinate employee compensation updates, benefits administration, new hires, separations, and data changes
• Timely and accurate tax filing and reporting - preparing and submitting state and federal payroll taxes and report as well as managing year-end reporting and W-2 distributions
• Ensures payroll processing is in full compliance with country, state, and local payroll, wage, and hour laws and best practices. 
• Staying up to date with changes in the US legislation that may impact payroll procedures and updating and collaborating with other internal stakeholders to update processes accordingly. 
• Conducting routine payroll audits to ensure accuracy of information 

Qualifications:

• 4+ years of proven experience as a payroll specialist or similar role
• Proven experience in payroll and benefits administration, preferably in a similar role with both hybrid payroll processing and benefits administration. 
• Certified Payroll Professional (CPP) or Certified Employee Benefit Specialist (CEBS) certification is a plus.
• Strong knowledge of payroll software (e.g., Rippling, ADP, Paychex)
• Experience working with Rippling would be advantageous
• Advanced knowledge of payroll and benefits procedures and related laws in the U.S. and practical experience with processing payroll for employees within these states
• Experience working with global teams across the APAC time zones 
• Experience with Netsuite would be advantageous

Employee Perks

- Ownership in the company via Share Options

- Company match 401k plan

- Comprehensive health benefits

- Commuter reimbursement program

- Flexible remote-first work policy

- Company wide development and coaching

Deputy believes in equal opportunity and that inclusiveness and diversity promotes innovation. Our global team members are from a variety of cultures. And we welcome different perspective and skills. 

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