Payroll Specialist

Tegus is the leading market intelligence platform for key decision makers. We power some of the world’s most well-respected institutional investors, corporations, and consultancies through the largest and most comprehensive database of primary and market information. Our products and services enable clients to discover unmatched insights and answers to the most challenging questions they face to help them make better informed decisions.

We are seeking a detail-oriented and experienced Payroll Specialist to join our team. The Payroll Specialist will be responsible for preparing payroll for our office in the United States ensuring accuracy, compliance, and timeliness. The payroll specialist will work within the busy payroll department and be involved with the processing of biweekly payroll. This individual will collaborate closely with HR, Finance, and other departments to operate and maintain seamless payroll operations.

Responsibilities

• Calculate and process employee wages, bonuses, commissions, and deductions accurately.
• Verify timekeeping records and resolve discrepancies as needed with managers.
• Process new hires, terminations, and changes to employee payroll information.
• Ensure employees are set up for accurate payroll tax withholdings and process amendments as needed.
• Reconcile payroll accounts and resolve any discrepancies.
• Generate payroll reports for management review and analysis.
• Assist in year-end payroll activities, including W-2 and T4 processing and reporting.
• Provide support during payroll audits and assist in preparing documentation as required.
• Collaborate with cross-functional teams to improve payroll processes and efficiency.
• Maintain accurate records and documentation related to payroll activities.
• Respond to payroll queries from employees and internal/external business partners.
• Ensure compliance with payroll regulations and taxes at local, state, federal, and international levels.
• Prepare and submit monthly pension/401k files to our pension provider.

Qualifications

• 3 years of relevant experience in a similar role.
• UKG experience preferred. 
• In-depth knowledge of payroll laws, regulations, and best practices.
• Exceptional communication skills. 
• Detail oriented with a high level of accuracy.
• Professional demeanor and strong work ethic. 
• Ability to manage priorities and meet strict deadlines
• Ability to work independently and collaboratively in a team environment.
• Proficient in MS excel.

Benefits & Perks

• Comprehensive medical, dental, and vision plans.
• 401K plan with an employer match.
• Paid parental leave for all parents.
• Unlimited paid vacation, flexible work hours, and 10 observed paid holidays per year.
• Employer funded long-term disability.
• Fantastic culture with regular virtual company-wide events, including cooking classes, yoga, meditation and more.
• Generous employee referral bonus program.
• The opportunity to attend peer-nominated quarterly DEI events.
• Working for a thriving, performance-based company that values promoting from within, career advancement and transparency.
• Work from our state of the art office in the heart of Chicago’s Loop featuring standing desks, nursing parent rooms, gender neutral bathrooms, subsidized gym access, and full amenity floor.
• Commuter benefits & a fully stocked kitchen with rotating snacks and beverages.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Tegus we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Tegus is unable to sponsor or take over sponsorship of employment visas at this time.

Tegus, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status. In addition to federal law requirements, Tegus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Tegus expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, national origin, age, disability, or veteran status.

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