Payroll Specialist

Job Summary

Payroll Specialists are responsible for the day-to-day processes related to their assigned pay groups while ensuring accurate and timely pay to employees.  

Core Responsibilities

• Process weekly payrolls including off-cycles for assigned pay groups with approximately 500-1000+ employees
• Daily review of timecard or time and labor system for discrepancies and communication to Supervisors as needed
• Review and edit of timesheet data as requested
• Review and process new hires, change requests and special pay during payroll processing
• Prepare reconciliations, validate totals and finalize documentation to submit for review for assigned payrolls
• Print, sort and ship payroll checks when needed
• Calculate and process final pay according to state and union requirements and regulations
• Coordinate pay garnishments, child support, lien payments, etc. with 3rd party vendor
• Work closely with HR department to ensure correct employee data
• Ensure appropriate record retention, maintain data and files for payroll processing
• Resolve payroll discrepancies by collecting and analyzing information

• Ensure timely reporting and payment to employees, while following union, state and federal regulations and company policies
• Research, analyze and resolve payroll-related problems or questions in a timely manner
• Handle detail audits of payroll data including reconciliations on a monthly/quarterly basis
• Create and distribute payroll related reports as required or requested
• Provide excellent customer service by assisting employees and managers with questions
• Maintain process and procedure documentation

• Other duties or projects as assigned or apparent

Work Experience

Minimum of 2 years of payroll processing experience.

Education/Training

High school diploma or equivalent. CPP or FPC certification highly preferred.

Specialized Knowledge Certificates & Licenses

As outlined in the Core Responsibilities, an individual must have thorough knowledge and an advanced understanding of each competency above in order to carry out the essential functions of this position. Specialized Knowledge is also required in the following areas:

• Knowledge of Payroll Practices and regulations as they relate to federal and state requirements, garnishments, levies, fines, and fees at the federal, state, and local levels
• Advanced analytical, critical thinking and problem-solving skills
• Intermediate to advanced Excel skills required – advanced use of pivot tables, vlookups, etc
• Must be a team player and work effectively with all types of diverse personalities

• Must be highly detail-oriented and very organized with the ability to adapt to a changing environment

• High degree of accuracy and attention to detail

• Ability to maintain confidentiality and handle highly sensitive and personal information with sound judgement, tact and discretion