At POET, it is our mission to be good stewards of the Earth by converting renewable resources to energy and other valuable goods as effectively as humanly possible. For over thirty-five years, our drive and passion to change the world has enabled us to become the largest producer and marketer of bioethanol and a leader in sustainable products in the world.
CULTURE IS KING AT POET
We’re all on the same team. We always communicate. And we park our egos at the door. These aren’t just slogans on our walls. It’s the way we do things at POET. We provide an environment for team members to maintain a healthy work-life balance. It’s the best way to optimize health, wellness, and productivity in a sustainable way. We work hard. We play hard. We have frequent team events, volunteer efforts, and we know how to celebrate wins!
JOB SUMMARY & RESPONSIBILITIESThe Payroll Specialist’s core responsibilities include bi-weekly payroll processing, time tracking administration, and payroll tax compliance and reporting. They are a trusted resource to deliver exceptional customer service and accuracy in all payroll processes. The ideal candidate will possess knowledge of payroll processing, payroll tax regulations, HRIS systems, reporting, and employment policies. This position reports to the Director of People & Culture Operations. This role may be filled at the Payroll Coordinator, Payroll Specialist, or Senior Payroll Specialist level based on experience.
This is an on-site role located in Sioux Falls, SD. The Payroll team’s collective responsibilities include:
Manage all aspects of multi-state payroll processing on a bi-weekly schedule.
Review and verify payroll tax data each payroll cycle to ensure accuracy and compliance.
Handle timesheet revisions and time-related inquiries.
Process personal address or office location changes and update employee tax elections to ensure accurate employee and employer tax withholding.
Process child support orders and wage garnishments accurately and in a timely manner.
Serve as the primary point of contact for payroll-related inquiries from POET team members and leaders and other internal Payroll stakeholders - including onsite Administrative Coordinators, Finance, Tax, and People & Culture.
Applying in-depth knowledge of company policies to ensure payroll processing is fully compliant with all applicable regulations.
Ensuring accurate, organized, and compliant payroll records and processes in accordance with federal, state, and local requirements.
Collaborate with the Corporate Tax team on payroll-related processes, filings, reporting, and audit inquiries. Monitor legislative and regulatory changes, ensuring timely integration into the HRIS and payroll systems.
Set up new state and local tax configurations within the HRIS as needed. Update and maintain annual unemployment tax rates in the HRIS.
Research functionality within the system, document issues, and test potential resolutions in coordination with the People & Culture Operations/Systems team.
Drive the development of best practices and Standard Operating Procedures for internal Payroll processes as well as timesheet and other resources for team members and leaders.
Since we’re all about teamwork and getting the job done, your skills may be put to a lot of other uses!
Education: Bachelor’s degree required, preferably in Finance, Business, or Human Resources Management. Associate’s degree will be considered with applicable experience.
Experience: POET will assess the candidate’s experience and skillset when determining a final title. Team members will have promotional opportunities as their experience and performance develops.
Payroll Coordinator: No experience required.
Payroll Specialist: 2 or more years of payroll experience. Experience with Workday or a similar HRIS is preferred.
Senior Payroll Specialist: Minimum of 5 years of payroll experience. Workday experience is required. Must demonstrate a strong understanding of payroll concepts, practices, processing procedures, and applicable federal and state tax laws. Proven ability to manage deadline-driven tasks with accuracy and efficiency is essential.
Certifications (Preferred): Certified Payroll Professional (CPP), Professional in Human Resources (PHR), or SHRM Certified Professional (SHRM-CP)
Additional Skills:
Understanding compensation structures and benefits administration is a plus.
Integrity, discretion, and a strong commitment to confidentiality
A customer-focus with a positive, approachable demeanor
Analytical and problem-solving skills with a high attention to detail
Excellent organizational and time management skills; ability to manage multiple priorities in a fast-paced environment
Effective written and verbal communication skills
Adaptability and openness to change
This position operates in an office environment, working at a personal computer where you may sit or stand. Most of our Sioux Falls office workspace consists of an open-concept design intended to promote open communication and collaboration.
GROWTH & DEVELOPMENT OPPORTUNITIESAt POET, we encourage internal development and growth by allowing team members to carve their own path to success. Leaders support team members with the necessary resources to develop their skills, achieve goals, and create the most value. We believe in developing our team members to their highest potential and recognizing contributions that add value to the organization. Each new team member’s position and compensation are carefully determined by considering their unique qualifications and skillset.
BENEFITSFor eligible team members
Comprehensive benefits package: Individual and family plans for health, dental, & vision insurance, including a generous employer Health Savings Account contribution
Quarterly Profit-Sharing Bonuses and Bi-Annual Incentive Bonuses
Competitive pay, including shift premium pay for qualifying positions
401K with company match
Paid time off and paid holidays – 40 hours available on day ONE!
Paid Parental Leave
Tuition reimbursement
Attractive Relocation Assistance and Bonus Programs for qualifying positions and/or locations
OTHER PERKSFor eligible team members
A multifaceted wellness program encompassing the whole person – mentally, physically, and spiritually
Onsite fitness centers or fitness reimbursements
Safety and cold weather gear reimbursements
Discounted home and auto insurance
POET is an Equal Opportunity Employer committed to maintaining a workplace free from discrimination and harassment. Employment decisions are based on qualifications, abilities, merit, and other legitimate business factors, without regard to any legally protected characteristic. This policy applies to all aspects of employment, including recruitment, hiring, compensation, benefits, working conditions, promotion, and termination.
Skills Required
- Bachelor's degree in Finance, Business, or Human Resources Management
- Associate's degree considered with applicable experience
- Payroll experience — 2+ years (Payroll Specialist level)
- Payroll experience — 5+ years (Senior Payroll Specialist level)
- Workday experience (required for Senior; preferred for Specialist)
- Knowledge of payroll processing, payroll tax regulations, and multi-state payroll
- Experience with HRIS systems and payroll reporting
- Experience processing garnishments, wage deductions, and time tracking administration
- Certifications (CPP, PHR, or SHRM-CP)
- Integrity, discretion, confidentiality, strong communication, analytical and organizational skills
What We Do
POET is the world's largest producer of ethanol and a leader in bioprocessing, focused on renewable energy and agricultural products.
