Summary
The Payroll Specialist oversees the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. Payroll Specialist also assists in data entry accounting tasks as assigned/assists with backlog of other accounting staff.
Essential Duties & Responsibilities
- Responsible for all payroll preparation, process, and maintaining records.
- Responsible for all aspects of bi-weekly payroll including ensuring employees’ time is entered, processing direct deposits, and distributing paychecks.
- Work with supervisors to correct any payment errors.
- Responsible for employee garnishments.
- Responsible for benefit accrual, including vacation and sick leave.
- Assist Human Resources in catching employee data errors in ADP.
- Ensure ADP has paid all tax deposits.
- Prepare any payroll reports from outside agencies, as necessary.
- Prepare all payroll-related G/L Journal Entries.
- Quarterly and year-end tax reporting, including W-2’s.
- Responsible for gathering receipts/coding from credit card holders and entering credit card statements into accounting system.
- Prepare weekly/end of month bank reconciliations.
- Assist in backlog of accounting tasks from other staff as needed.
Minimum Qualifications (Knowledge, Skills, and Abilities)
- High School degree or equivalent.
- Microsoft Office Experience.
- Must pass a security background check.
- Previous experience processing payroll.
Preferred Qualifications
- Experience in tourism.
- Associates degree and/or three years of accounting experience.
- Broad technical knowledge of accounting functions and processes.
Traits and Characteristics
To deliver world-class experiences guided by the following Alaska Native cultural values safely and sustainably.
Embrace Traditional Alaska Native Cultural Values that include Humility and pride, Respect for all people, including oneself, Respect for nature, Humor, Patience, Strength, and Holding each other up.
Follow & Deliver Core Values:
- Safety First: We prioritize our guests and team members' safety and well-being, ensuring secure and enjoyable experiences.
- World-Class Employment: We strive to be a world-class place of employment, valuing hard work, mentorship, a sense of ownership, and opportunities for career growth.
- World Class Guest Services: We are committed to exceeding guest expectations, delivering world-class experiences that showcase our hospitality and the beauty of Alaska.
- Collaborative Professionalism: Embracing collaboration within our organization with a professional spirit, understanding that amidst laughter and play, our dedication to excellence and integrity remains unwavering.
- Community Collaboration: Actively choosing to partner with neighbors and the community across Alaska, making a conscious effort to support local businesses and create social and economic opportunities through meaningful cooperation beyond our organization.
- Sustainability at Our Core: We are dedicated to sustainable operations for future generations.
- Curiosity & Innovation: We encourage a culture of curiosity and innovation, striving to be early adopters in technology and staying ahead in our commitment to continuous improvement.
- Integrity-Driven Decisions: Integrity guides every decision we make, ensuring transparency, honesty, and ethical conduct in all aspects of our operations.
- Cultural Respect & Sharing: We deeply celebrate and honor our Alaska Native heritage, fostering intergenerational connections, embracing family values, and contributing to the cultural richness of our communities.
Environmental Conditions
The environmental conditions are those that an employee may be subject to while performing the essential functions of this job.
- Work is performed in an office environment and requires the ability to operate standard office equipment.
Physical Demands
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
- Sufficient clarity of speech and hearing or other communication capabilities that permit the employee to communicate well with other employees and the public.
- Sufficient vision or other powers of observation which permit the employee to use a computer screen and process numeric data.
- Sufficient manual dexterity which permits the employee to operate a computer keyboard and access files.
- Sufficient personal mobility and physical reflexes that permit the employee to move about in an office environment.
- Occasionally required to lift and/or move up to 20 pounds.
Work Environment
The work environment characteristics described here are representative of those encountered by an employee while performing the essential functions of this job.
- May be required to travel as needed.
- Frequent interaction with other departments
- This is a fast-paced and dynamic work environment with a diverse workforce.
- Ability to work a flexible schedule to include weekends and holidays during the tour season.
- Must adhere to AM Owner Group, & Affiliated Companies, and the United States Coast Guard Consortium Drug & Alcohol Policies & Procedures
Skills Required
- High school degree or equivalent
- Microsoft Office experience
- Must pass a security background check
- Previous experience processing payroll
- Experience in tourism
- Associates degree and/or three years of accounting experience
- Broad technical knowledge of accounting functions and processes
What We Do
Allen Marine Tours is a family-owned company based in Sitka that has been conducting day-cruises for Alaska’s visitors since 1970. Three generations of the Allen family are active in the company. With a fleet of over 25 vessels – and operations based in Juneau, Ketchikan and Sitka – we are the largest and most experienced day-cruise company in Alaska.
