The Role
Process the university's bi-weekly payroll accurately and compliantly using Paylocity; manage payroll records, tax withholding and reporting, reconciliations, vendor liaison, employee inquiries, and payroll-related journal entries and audits in collaboration with HR and accounting.
Summary Generated by Built In
Join Us at Gloo: Help Us Build the Leading Technology Platform to Serve the Faith Ecosystem.
At Gloo, we believe relationships catalyze growth and when technology serves relationships, the world can be transformed, one life at a time. We recognize the faith ecosystem is broad and diverse. It includes churches, parachurch ministries and thousands of non-faith based organizations committed to advancing the flourishing of people. Our purpose is simple yet profound: to shape technology as a force for good, so that people can flourish and communities can thrive.. Therefore, our mission is to build the leading technology platform to serve the faith ecosystem.
We are a mission-driven organization, guided by four core principles:
- Shape Technology for Good: Whether it’s AI tools, dashboards, or communication tools, we empower leaders with values-aligned solutions that amplify their missional impact with tools they can trust.
- Serve Those Who Serve: From pastors and donors to network leaders and content creators—we’re passionate about providing technology that helps them do more of what they are called to do.
- Release Collective Strength: We connect the diverse faith ecosystem - churches, parachurch ministries and thousands of non-faith based organizations committed to advancing the flourishing of people—so they can achieve more together than they could alone.
- Enable Ecosystem Trust: Trust is the foundation of a connected faith community. We enable transparency, digital rights management, and simplicity to foster confident collaboration.
We are looking for talented, mission-driven individuals to join our team as we create innovative technology solutions that inspire and empower people to release the passion in every person, including you, to be all they were created to be. If you’re ready to make an impact with your talents and skills toward this purpose, we’d love to hear from you!
The Opportunity:
The Payroll Specialist is responsible for the accurate, timely and compliant processing of the University’s bi-weekly payroll. The position manages day-to-day payroll operations while operating within established controls and supervisory review. This position serves as a critical link between HR, the Business Office, supervisors and employees by ensuring accuracy, regulatory compliance, reliable reporting and responsive service.
What You’ll Be Doing:
Payroll Processing & Administration
- Manage all aspects related to the bi-weekly payroll, ensuring accurate and timely processing in accordance with University policy and applicable federal, state and local regulations.
- Maintain payroll records and data within the payroll system (currently Paylocity), including processing payroll related changes, updates, etc.
- Prepare payroll calculations, registers and supporting documentation for review and approval by the supervisor prior to payroll finalization
- Process payments to employees including creating paper checks/direct deposit vouchers and creating multiple reports to ensure the accuracy of payroll processing
- Calculates IRS, Franchise Tax Board, and other garnishments in accordance with regulations
- Ensures accuracy of W2s, including distribution
Payroll Compliance & Tax Reporting
- Audits and maintains records of federal and state income taxes and FICA taxes (especially as it relates to minister employees and student employees) and reconciles with IRS 941 forms
- Research and implement individual state’s requirements
- Completes all requirements of each state and coordinates required documentation to the payroll service provider in a timely manner
- Ensures ongoing follow up and documentation are provided for correct tax reporting
Records, Audits & Reconcilliations
- Maintains and audits leave accrual balances, and verifies retirement contributions, LT/ST disability, payroll donation and health insurance deductions.
- Ensures accurate maintenance, reconciliation and retention of payroll records in accordance with legal and institutional requirements.
Payroll Systems & Vendor Management
- Serve as the primary liaison with the University's payroll service provider including managing system access, supporting employees and supervisors, and coordinates systems
Employee Support & Confidentiality
- Responds to employee inquiries regarding payroll, deductions, tax set up and related matters.
- Maintains employee confidence and protects payroll operations by safeguarding confidential and sensitive information
- Process and respond to employment verification requests in a timely and confidential manner, ensuring strict compliance with university policies, state regulations, and federal privacy laws (such as FERPA).
Financial Coordination & Reporting
- Prepare and report projected payroll cash requirements to the Controller and CFO, supporting cash-flow planning and financial oversight.
- Prepares journal entries for upload into the University's accounting system.
- Prepares complex reports as needed for auditors, including worker's compensation and financial aid audits.
Cross-Functional Collaboration
- Consults and collaborates with Human Resources, Senior Accountant and Accounting Manager regarding major policy decisions, unusual problems and payroll changes.
- Works closely with Human Resources regarding any changes in personnel.
- Works closely with Academic Support staff to ensure the accurate payment of faculty pay.
What We’re Looking For:
- Bachelor’s degree in Accounting or Finance; or an equivalent combination of education and experience. Minimum of four years of payroll processing experience preferred
- Prior experience or familiarity in a postsecondary environment or nonprofit organizations is highly desirable
- Familiarity with religious organizations and the processing of ministerial housing allowances desirable
- In depth knowledge of wage and hour laws (knowledge of California rules are highly beneficial)
- Strong knowledge of current methods, practices, and terminology used in payroll, financial, and statistical and record-keeping; bookkeeping practices; business mathematics
- Hands on knowledge of payroll and accounting software (Paylocity, Sage Intacct preferred)
- Proficiency in Microsoft Office, specifically Excel, and Google applications preferred
- Ability to work independently and have a strong understanding of the theoretical and practical components of the position apart from just being familiar with performing assigned tasks
- Strong attention to detail, excellent organizational skills, ability to meet tight deadlines and adjust to shifting priorities
- Strong team play and ability to work collaboratively with colleagues across functions, communicate clearly and contribute to shared goals while maintaining individual accountability
- Excellent verbal and written communication skills, interpersonal skills, and customer service oriented
- Critical, analytical, and creative thinking to identify and solve problems
Job Location: Hybrid in Rocklin, CA
Compensation: $60,000 - $75,000
Our Team Members Enjoy:
- Competitive compensation and discretionary performance bonus commensurate with experience
- Flexible PTO policy and state-compliant sick leave to support your well-being
- Medical, Dental, and Vision plans with up to 90% coverage for employees
- Generous employer HSA contributions for HDHP elections
- Employer-sponsored 401k program with a 2% employer match
- Learning & Development stipend available after 6 months of employment
- Paid Parental Leave
- A dynamic, talented team, dedicated to changing the world and building an incredible business
- Onsite and virtual social events to keep us connected in our hybrid work environment
Applicants must be currently authorized to work in the United States on a full-time basis. At this time, Gloo is only able to consider candidates who are U.S. Citizens, U.S. Permanent Residents, and individuals eligible for H-1B transfer or petition (we are unable to sponsor new H-1B visas).
Gloo is committed to providing an inclusive and accessible experience for all candidates. If you require a reasonable accommodation during the application or interview process, please contact us at [email protected] to let us know how we can support you.
Skills Required
- Bachelor's degree in Accounting or Finance or equivalent combination of education and experience
- Minimum of four years of payroll processing experience
- Prior experience or familiarity in a postsecondary or nonprofit environment
- Familiarity with religious organizations and ministerial housing allowances
- In-depth knowledge of wage and hour laws (California knowledge highly beneficial)
- Hands-on knowledge of payroll and accounting software (Paylocity, Sage Intacct)
- Proficiency in Microsoft Excel and Google applications
- Ability to work independently, strong attention to detail, and meet tight deadlines
- Strong verbal and written communication, interpersonal skills, and customer service orientation
- Maintain confidentiality and safeguard sensitive payroll information
- Authorized to work in the United States (U.S. Citizens, Permanent Residents, or eligible for H-1B transfer/petition)
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The Company
What We Do
Midwestern Interactive, LLC is a U.S.-based software and product development firm that delivers cloud and mobile applications, digital strategy, and creative/media services. The company provides scoped projects, embedded engineering teams, and recruiting/talent services to help clients accelerate product development and scale technical capability. Founded in 2012 and headquartered in Joplin, MO, Midwestern focuses on end-to-end product delivery and talent partnerships for growing businesses.
