Payroll Specialist II

Time & Attendance / Time Off Administration

• Maintain and support time off plans, accruals, eligibility rules, and balances, ensuring compliance with state and local regulations.

• Partner with HR Operations to configure and update Workday time off and absence plans as laws or company policies change.

• Monitor time and attendance data for compliance with wage and hour requirements, including overtime, meal/rest rules, and state-specific pay requirements.

• Assist with audits and testing related to time off plan changes, system updates, and compliance reviews.

Payroll Processing & Operations

• Process bi-weekly payroll for U.S. employees and support payroll processing for Canada; assist with Mexico payroll activities as needed.

• Ensure time and attendance data from Workday is accurately reflected in payroll prior to processing.

• Review and validate payroll inputs including new hires, terminations, job changes, bonuses, and one-time payments.

• Assist with payroll reconciliations and resolve discrepancies related to time, pay, and absences.

Workday Training & Support

• Provide Workday Time, Attendance, and Scheduling training to managers and employees, including best practices for time entry, approvals, corrections, and scheduling.

• Develop or maintain user guides, job aids, and training materials related to timekeeping and time off processes.

• Serve as a point of contact for timekeeping and scheduling questions, escalating system or policy issues as needed.

• Support adoption of new timekeeping features, process updates, or compliance-driven changes.

Compliance & Tax Support

• Support compliance with federal, state, and local payroll and paid leave regulations in the U.S., as well as provincial requirements in Canada.

• Maintain working knowledge of state-specific paid leave laws and timekeeping requirements and partner with HR and Payroll leadership on implementation.

• Assist with quarterly and year-end payroll processes, including W-2 and T4 review, tax reconciliations, and vendor coordination.

HRIS & Data Management

• Act as a key liaison between Payroll and HR Operations to ensure accurate Workday configuration and data flow related to time, attendance, and payroll.

• Participate in Workday testing, validation, and documentation for payroll and timekeeping changes.

• Support data integrity initiatives tied to compensation, job changes, schedules, and employee status updates.

• 3–5 years of U.S. multi-state payroll.

•  At least one year of using Workday HCM & Workday Payroll with hands-on exposure to Workday Time & Attendance.

• Working knowledge of U.S. state paid time off laws and wage/hour requirements.

• Proficient with Excel and payroll/timekeeping systems.

• Strong attention to detail, organization, and customer service skills.

Preferred

• Experience with ADP (U.S.), and OSV or similar Canadian platforms.

• Payroll or HRIS certification (CPP, FPC, or Workday certification) a plus.

• Self-starter with a focus on continuous improvement and team collaboration.