The Role
Processes payroll in compliance with federal, state, and local requirements. Compiles hours, taxes, deductions, insurance, union dues, leave balances, and retroactive pay adjustments; prepares manual checks, paychecks, government reports, and earnings reports. Maintains employee transfer and timekeeping records, validates payroll data, and uses payroll reporting tools. Requires analytical ability, confidentiality, payroll calculation skills, and familiarity with ADP, Kronos, Valiant, Microsoft Word, and Excel.
Summary Generated by Built In
Job Summary & Responsibilities Preferred Qualifications
Summary: Prepares, analyzes and processes payroll in accordance with federal, state and local guidelines.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
· Compiles payroll data such as hours worked, taxes, insurance, and union dues to be withheld
· Computes pay and deductions for adjustments and manual checks.
· Performs required government reporting such as BLS, Multi-worksite and other items
· Updates timekeeping systems for historical changes/corrections and calculates retro pay based on these changes.
· Prepares and validates vacation/sick /pto balances.
· Records data concerning transfer of employees between departments, paygroups and companies so that taxes are correctly reflected
· Prepares periodic reports of earnings, taxes, and deductions.
· Keeps records of leave pay and nontaxable wages.
· Prepares and issues paychecks.
· Creates and uses reporting feature of payroll system
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
We are proud to offer the following benefits:
- Insurance: Medical with available FSA/HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.
- Paid time off: Sick, Vacation, Holidays, Floating Holidays, Bereavement Leave, Jury Duty Leave, Volunteer Hours.
- Bonuses: Employee Recognition Awards, Employee Referral Bonus Program, Profit Sharing Bonus, Bonus Program (salaried positions only).
- Other: 401K Retirement Savings Plan, Tuition Assistance Program.
Competency:
To perform the job successfully, an individual should demonstrate the following competencies: Analytical ability, Customer Service, Good Oral and Written communication; Maintains confidentiality; Listens and gets clarification; understanding of how and when systems integrate. Adaptability. Administrative and organizational strength; Team Work - Balances team and individual responsibilities. Strong Ethics; Attendance/Punctuality.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
Language Ability:
Ability to read and interpret documents such as DOL regulations, union contracts, contract summary forms, instruction manuals. Ability to write reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Math Ability:
Ability to calculate figures and amounts such as pay, FLSA overtime, tip credit, and other common calculations in the payroll area.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills:
To perform this job successfully, an individual should have knowledge of Microsoft Word; Microsoft Excel spreadsheet software and ADP and Kronos and Valiant timekeeping systems.
Certificates and Licenses:
No certifications needed
Supervisory Responsibilities:
This job has no supervisory responsibilities.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand; walk; sit and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include Ability to adjust focus.
*This job description is not a contract for any specific period of time, and it may be adjusted at the employer's discretion as needs change and new needs are identified.
Pay Range$19.87 - $29.81
Compensation & BenefitsWe are proud to offer the following benefits:
- Insurance: Medical with available FSA/HSA, Dental, Vision, Short-Term and Long-Term Disability, Life, and Accidental Death and Dismemberment, Critical Illness, and Accident.
- Paid time off: Sick, Vacation, Holidays, Floating Holidays, Bereavement Leave, Jury Duty Leave, Volunteer Hours.
- Bonuses: Employee Recognition Awards, Employee Referral Bonus Program, Profit Sharing Bonus, Bonus Program (salaried positions only).
- Other: 401K Retirement Savings Plan, Tuition Assistance Program.
Skills Required
- Associate's degree or equivalent from a two-year college or technical school, or six months to one year of related experience and/or training, or an equivalent combination of education and experience
- Ability to read and interpret Department of Labor regulations, union contracts, contract summary forms, and instruction manuals
- Ability to write reports and correspondence and communicate effectively with customers or employees
- Ability to calculate payroll figures, FLSA overtime, tip credit, and other payroll-related amounts
- Ability to solve practical problems and interpret written, oral, diagram, or schedule-based instructions
- Knowledge of Microsoft Word and Microsoft Excel
- Knowledge of ADP, Kronos, and Valiant timekeeping systems
- No certification or license required
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The Company
What We Do
SMS Holdings is a family of companies providing commercial housekeeping, safety, managed staffing services, and uniforms to high-traffic public and commercial facilities nationwide, including airports, hospitals, and stadiums. They offer customized solutions for building maintenance and hospitality and also operate quick-service restaurants across the United States and Canada.
