Payroll Specialist I

Started in 2016, FreedomCare is a Healthcare company that is innovating and revolutionizing the way home care is delivered. We bring dignity and support to patients needing care in their homes and to the caregivers who care for them. We’re the largest consumer-directed home care agency in NY State, and are continually expanding our areas of focus including operations in other states and tech-based innovations.  

We pride ourselves on our values which drive the level of care that we deliver to our patients:

• Here For You (An attitude of service, empathy, and availability)
• Own It (Drive and ownership)
• Do the Right Thing (High integrity)
• Be Positive (Great attitude and a can-do positive approach to challenges)

Join our team and make a positive impact on the lives of others! We are looking for a full-time Payroll Specialist I for our Accounting team.

This is a remote role that may require travel to our main office in Queens, NY and/or the FreedomCare hub closest to you.

Position Overview:

The Payroll Specialist is a skilled, organized, and detail-oriented individual contributor within the Accounting Department at FreedomCare. Working with timekeeping systems such as Verint and Purely, the Payroll Specialist will process biweekly payroll for over 500 employees across multiple states and entities. Biweekly payroll includes a mixture of exempt/salaried, non-exempt/hourly, and contractor/1099 payments using tools like Microsoft Excel and Empeon, our payroll system. Payroll must be processed accurately and promptly. 

Responsibilities: 

• Loading payroll data into Empeon, from multiple timekeeping systems for hourly and salaried employees 
• Customer service-oriented approach to payroll questions resulting in rapid and accurate resolutions in ticketing system   
• Assists with multi state registrations, - state withholding, unemployment, PFL, and local taxes. 
• Review and audit time and attendance records and interact with approving managers to ensure that necessary data is recorded prior to payroll processing.   
• Assist with year-end processes such as W-2’s , adjustments and 1095s 
• Collaborate closely with several departments and teams - HR, PeopleOps and Workforce Operations WFM 
• Effectively manage competing priorities that often require tight turnaround 
• Audits and reconciliations of: 401k, dependent care, flex spending, and imports in a timely manner 
• Perform other tasks and special projects as directed to assist in development of departmental goals. 
• Ability to handle confidential information with discretion 
• Strong communication skills both written and verbal 
• Ability to work independently and as part of a team 

Ideal Candidates Will Possess: 

• At least 1 year of prior payroll operations experience in a company with multiple entities, multiple states, and at least 75 people on payroll 
• Proficiency with Empeon or similar payroll systems; strong Microsoft Excel skills required. 
• Experience with timekeeping data and integrations (Verint, Purely, or similar platforms). 
• In-depth understanding of payroll compliance, taxes, and employment law. 
• Experience working with urgency and tight deadlines 
• Adept at getting any information you need from payroll systems and accounting systems, sometimes further slicing-and-dicing the results in Excel for the needed info  
• Strong analytical and organizational skills, with excellent attention to detail. 
• Quickly understood when discussing results/technical topics with non-accountant humans; you communicate thoughtfully, clearly and succinctly  
• A team-player, meaning you enjoy interacting with colleagues in person and virtually, sharing your knowledge and learning from others, and collaborating respectfully with team members/other departments/3rd parties to get things done 
   

Why work at FreedomCare?

We are here for you and committed to providing a best-in-class employee experience. We offer competitive compensation, medical benefits, retirement plans, wellness programs, fun company events and ongoing learning opportunities to grow your career.

This is a place where your voice matters, where we build great relationships, and your work has meaning and a tangible positive impact on others!

At FreedomCare, we celebrate diversity and are committed to creating an inclusive environment for all employees. We are an Equal Opportunity Employer and do not discriminate based upon race, religion, color, national origin, ancestry, age, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, status as a protected veteran, status as an individual with a disability, citizenship or immigration status, or other applicable legally protected characteristics.

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